Receiving Clerk

Highgate Hotels • Ketchum, ID

5d • Onsite

About The Position

The Receiving Clerk is responsible for receiving, inspecting, organizing, and tracking incoming shipments, deliveries, and packages for The Observatory. The role ensures items are accurately accounted for, documented, and delivered to the appropriate departments in a timely manner. The ideal candidate is organized, detail-oriented, comfortable using technology, and communicates effectively in writing and verbally. The position requires working independently, managing multiple deliveries, and maintaining accurate inventory records.

Schedule: Monday–Friday, 8:00 AM–5:00 PM, with a one-hour lunch break.

Requirements

• Previous experience in receiving, inventory control, warehouse operations, or a similar position is preferred.
• Strong computer skills and ability to learn new software and inventory management systems.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Ability to accurately compare invoices, packing slips, and purchase orders.
• Ability to prioritize tasks and manage multiple deliveries efficiently.
• Strong problem-solving skills and ability to identify and resolve discrepancies.
• Dependable, punctual, and able to work independently with minimal supervision.
• Professional and courteous when interacting with vendors, delivery personnel, and colleagues.
• Ability to maintain accurate records and follow established receiving procedures.
• Ability to stand, walk, bend, and move throughout the workday.
• Ability to lift and carry packages weighing up to 40 pounds, with assistance or appropriate equipment when needed.
• Ability to move and organize inventory using appropriate equipment.
• Ability to work in receiving and storage areas while following established safety procedures.

Nice To Haves

• Proficiency with Microsoft Office, particularly Excel and Outlook.

Responsibilities

• Receive and inspect incoming shipments, deliveries, and packages.
• Verify items against purchase orders, packing slips, and invoices; identify and report missing, damaged, incorrect, or incomplete shipments.
• Maintain accurate inventory records using computer-based inventory and receiving systems.
• Enter receiving information, track deliveries, and update inventory records promptly.
• Organize and maintain receiving areas, storage spaces, and inventory locations.
• Label, sort, and distribute packages and supplies to the appropriate departments.
• Communicate with department managers about deliveries, discrepancies, and outstanding orders.
• Coordinate with vendors and delivery companies to resolve shipping or receiving issues.
• Maintain organized records of invoices, packing slips, and receiving documentation.
• Assist with regular inventory counts and reconciliation of inventory records.
• Keep receiving areas clean, organized, and safe.
• Work with Purchasing, Finance, and department leadership to ensure accurate documentation and inventory control.
• Perform other duties as assigned to support hotel operations.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability insurance
• 401(k) retirement plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave in accordance with applicable law
• Employee assistance program (EAP)
• Educational opportunities and tuition reimbursement
• Paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed