Real Estate Transactional Legal Assistant

Benesch Law•Miami, FL

2d•Hybrid

About The Position

Benesch is seeking a Real Estate Transactional Legal Assistant for their Practice Support department in the Miami office. This position will initially be 100% remote, transitioning to a hybrid schedule by year-end. The role involves supporting attorneys and practice teams in real estate transactions, requiring strong organizational skills, attention to detail, and a proactive approach. The Legal Assistant will coordinate client and matter support, document management, billing, and operational activities, ensuring exceptional service, accuracy, responsiveness, and professionalism. Success in this role demands sound judgment, initiative, discretion, and the ability to manage competing priorities in a fast-paced environment. Collaboration with attorneys, colleagues, clients, and business professionals is essential.

Requirements

High School Diploma or equivalent required.
Minimum of seven (7) years of legal assistant support experience within a law firm environment.
Demonstrated experience preparing, revising, redlining, proofreading, and managing complex real estate and transactional documents and correspondence.
Experience supporting closings, title and survey review, due diligence, real estate filings and recordings, matter intake, time entry, billing, calendars, travel, and expense processes.
Exceptional organizational skills and the ability to manage multiple priorities, competing deadlines, and changing work demands while maintaining accuracy and attention to detail.
Strong written, verbal, and interpersonal communication skills, with the ability to interact professionally and effectively with attorneys, clients, colleagues, and external stakeholders.
Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion and professionalism.
Advanced proficiency in Adobe and Microsoft 365 applications, including Word, Outlook, Excel, and PowerPoint, as well as the ability to create, revise, format, and proofread complex legal and administrative documents.
Strong technical aptitude and the ability to learn and effectively utilize legal, administrative, document management, billing, workflow, and other business systems.
Proven ability to work independently and collaboratively in a fast-paced, client-service-driven environment while maintaining a high level of responsiveness and accountability.
Demonstrated commitment to exceptional client service, professionalism, adaptability, and continuous improvement.
Proactive, solutions-oriented approach with the ability to anticipate needs, identify issues, recommend practical solutions, and take ownership of assignments.

Nice To Haves

Real estate, commercial leasing, acquisition and disposition, finance, development, or other sophisticated transactional experience strongly preferred.
Experience with legal and administrative systems such as Intapp Time, Intapp Open, Emburse, Aderant, Intapp DealCloud, iManage and Litera, as well as title company portals, cloud file storage systems such as Drop Box, real estate closing and due diligence platforms, and related legal technology strongly preferred.
Demonstrated knowledge of real estate terminology, acquisitions, dispositions, commercial leasing, financing, development, title and survey review, due diligence, closings, recording requirements, and real estate transaction support strongly preferred.

Responsibilities

Prepare, revise, format, redline, and proofread a wide range of real estate and transactional documents, including purchase and sale agreements, leases, lease amendments, assignments, estoppel certificates, subordination, non-disturbance and attornment agreements, easements, deeds, affidavits, closing statements, loan documents, entity documents, title and survey materials, due diligence materials, and related correspondence.
Generate and maintain closing checklists, signature packets, closing binders, document indexes, executed document sets, and other complex transaction components in compliance with client and firm standards.
Support all aspects of real estate transaction and matter management, including coordination with clients, opposing counsel, title companies, surveyors, lenders, borrowers, landlords, tenants, brokers, consultants, governmental authorities, and other stakeholders regarding acquisitions, dispositions, leasing, financing, development, and related transactions.
Assist with the preparation and organization of due diligence materials, title commitments and exception documents, surveys, zoning materials, environmental reports, lease files, financing documents, signature packets, closing deliverables, closing binders, and other matter-related documentation.
Monitor transaction deadlines and collaborate with attorneys, paralegals, title companies, surveyors, lenders, brokers, records, and other business professionals to ensure accuracy and timely completion, while coordinating with accounting to request closing invoices as needed.
Serve as a professional and responsive point of coordination for attorneys, clients, opposing counsel, consultants, vendors, internal departments, and other stakeholders.
Coordinate client meetings, conference calls, closings, virtual meeting logistics, conference rooms, meal requests, materials, and follow-up items.
Support client service by anticipating needs, communicating clearly, protecting confidentiality, and escalating issues appropriately.
Manage attorney calendars, including meetings, closings, key transaction dates, filing deadlines, reminders, and competing priorities.
Use workflow management tools and practice group protocols to prioritize assignments, track status, support coverage, and ensure timely completion of work.
Collaborate with attorneys, paralegals, records, accounting, conflicts, and other business professionals to keep matters moving efficiently.
Enter, revise, review, and release attorney time entries in accordance with firm guidelines and client billing requirements.
Coordinate review of proformas and billing documentation with accounting, attorneys, and other stakeholders.
Perform initial conflict checks, assist with new matter intake, open and close client matters, prepare engagement documentation, and maintain matter-related administrative records.
Create, maintain, organize, and close electronic and hard copy client and administrative files in accordance with firm protocols, including use of the document management system.
Maintain organized closing files, executed documents, leases, title materials, surveys, financing documents, and other matter materials to support knowledge management and efficient future access.
Apply appropriate document naming, version control, confidentiality, and retention practices.
Coordinate domestic and occasional international travel arrangements, including itineraries, accommodations, ground transportation, and expense tracking for reimbursement.
Process expenses, coordinate reimbursements, and assist with administrative tasks that support attorney productivity and client service.
Provide backup support for practice group team members during high-volume periods, absences, or special projects.
Actively participate as a member of the practice group support team, contributing to a collaborative, responsive, and service-oriented culture.
Remain current on firm systems, technologies, workflows, templates, and best practices, including legal technology training and practice support standards.
Support special projects, process improvements, practice group initiatives, business development support, and other administrative or operational duties as assigned.
Demonstrate flexibility to work overtime, outside standard business hours, or on urgent matters when business needs require.