Legal Administrative Assistant - Real Estate

Polsinelli • Fort Lauderdale, FL

2d • Onsite

About The Position

Polsinelli is seeking an engaging professional for the role of Legal Administrative Assistant to support the Real Estate practice group in their Fort Lauderdale office. The firm emphasizes a culture where team members are encouraged to bring their creativity and professional passions to thrive. This role is ideal for a people person with a keen eye for detail who thrives in a professional environment and wants to be part of a dynamic team.

Requirements

• 5 years of related experience
• Strong organizational skills
• Ability to work onsite 5 days per week
• Ability to manage multiple projects/tasks at a time
• Meticulous attention to detail
• Ability to handle confidential and sensitive information
• Strong working knowledge of Microsoft Office programs (Word, Excel, Outlook)

Responsibilities

• Prepare engagement letters
• Provide administrative support, including time entry, new business intake, Zoom calls, travel, calendar and meeting management, expense reports, filing of documents and real estate records
• Assist with front- and back-office support of a small office, including ordering and managing inventory of supplies, managing incoming and outgoing mail, event and meeting setup and support for onsite and visiting attorneys, facilitating parking and building access, and working with facilities and marketing with onsite logistics, both everyday and for events
• Organize conveyance and loan documents and closing binders
• File documents and real estate records
• Form companies and order title exams
• Prepare closing statements, deeds, and work with Secretary of State Processes and Procedures
• Work closely with paralegals on a variety of tasks to support the team

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed