Real Estate Office Receptionist

John L. Scott•Renton, WA

7d•Onsite

About The Position

Join Our Growing Team! We're excited to be expanding and are looking for the right person to join our office's support team of five. If you're organized, friendly, proactive, and enjoy being the person who helps keep everything running smoothly, we'd love to meet you. We are currently hiring a Part-Time Front Desk Receptionist to support our busy real estate office. This role is perfect for someone who enjoys working with people, thrives in a fast-paced environment, and takes pride in providing excellent service and support. The ideal candidate will have office experience, marketing experience with Canva, strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities throughout the day. Excellent communication and customer service skills are essential. We offer flexibility with scheduling, with preferred hours between approximately 9:00 a.m. and 4:00 p.m. At the heart of our office is a collaborative, supportive culture where every team member plays an important role. If you're looking for a place where your contributions are valued and where you can make a real impact every day, we'd love to hear from you. Come grow with us! We're looking for someone excited to take ownership of and run the front desk. This role is the face of our office and plays a key part in creating a welcoming, professional, and efficient environment for our brokers, clients, and guests.

Requirements

High School Education or higher.
Previous experience managing a multi-line phone system is required.
Highly tech-savvy with the ability to quickly learn new software platforms and troubleshoot common technical issues.
Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Canva (is a must!), and general internet-based applications.
Exceptional attention to detail with a high level of accuracy in data entry, document preparation, and administrative tasks.
Ability to assess priorities, think critically, and respond effectively in a fast-paced environment.
Learning-based, adaptable, and solution-oriented mindset.
Strong organizational skills with the ability to manage multiple deadlines and responsibilities simultaneously.
Outstanding customer service and interpersonal skills.
Excellent verbal and written communication abilities.
Strong time management skills with the ability to work independently and stay on task.

Nice To Haves

Office experience
Marketing experience with Canva
Ability to effectively manage multiple priorities throughout the day
Enjoys being the hub of a busy office
Takes initiative
Loves helping others succeed

Responsibilities

Serve as the first point of contact by warmly greeting clients, brokers, and visitors.
Manage and oversee all front desk operations with confidence and professionalism.
Provide day-to-day administrative support to our Management and Marketing teams.
Manage a multi-line phone system, directing calls and assisting callers efficiently.
Monitor and respond to office email communications.
Operate office equipment, including scanners, copiers, and printers.
Process and distribute incoming mail, packages, and deliveries.
Assist with document preparation and administrative tasks using NWMLS forms and systems.
Support our brokers and their clients by providing exceptional customer service and administrative assistance.
Coordinate marketing orders and assist with creating marketing materials in Canva alongside our Marketing Specialist.
Help maintain an organized, professional, and well-stocked office environment.
Assist with special projects and other administrative duties as needed.