Real Estate Leasing Manager

KCI Technologies•Sparks, MD

About The Position

Join us as we Rise to the Challenge At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employee’s have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. THE COMPANY KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning. KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation. KCI BENEFITS INFORMATION We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career. We understand that you have choices, and we know that together we will make a great team! KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply. KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Requirements

Lead the organization through the entire office space leasing process lifecycle from identification of space need through executed lease and ultimate termination.
Maintain and monitor all company building leases throughout the United States (90+) for expiration, renewal, relocation and termination.
Engage with local landlords and brokers as necessary to fulfill the needs of the corporation.
Interact with multiple databases (Microsoft, Yardi, ERP, DocuSign).
Assist in the development of business cases.
Perform property research and analysis.
Coordinate with internal and external partners to negotiate leases that meet target terms.
Manage and report on lease real estate activities.
Establish and monitor budgets.
Work with brokers, interior designers and vendors to establish successful lease lifecycles.
Work with business and shared services units to identify leased real estate needs; evaluate and process real estate adjustment requests.
Prepare comprehensive budget sheets and budget approval memos.
Support business and administrative units in all aspects of leased real estate transactions and operations.
Monitor lease expirations and contractual requirements; coordinate required action throughout the company.
Engage the business unit and brokers to investigate potential real estate lease options that align with business objectives.
Review lease drafts, landlord revisions, renewal options and termination clauses in collaboration with legal counsel.
Manage the completion of location opening, closing checklists for office terminations.
Engage local brokerages to assist with market analyses and site selection.
Develop and issue RFPs; negotiate LOIs, including lease terms, concessions and options.
Process and provide COIs as necessary.
Capture capital expense office specific requests made and forward to Safety officer.
Track individual service contracts by office location.
Process checks requests for lease transactions.
Maintain tracking of approved capital budget.
Verify space planning requirements and proposed layouts for alignment with operational or business needs.
Develop, distribute and analyze the annual office manager survey questions and resulting data.
Establish and maintain budget benchmarks per employee and per square foot to inform annual planning.
Lead the coordination process to onboard/offboard real estate: Internal processing, signoff, External coordination with utilities, outside vendors, internal partners to move staff/operations.
Review new/existing leases to identify business terms.
Summarize business terms for presentations to business and administrative units.
Draft internal approval memos outlining planned or proposed real estate transactions.
Report, track, monitor financial costs associated with new office locations, relocations, expansions.
Facilitate interdepartmental communication.
Visit various office locations to support the planning, design and execution of leased real estate transactions.
Coordinate and assist with upkeep of the facilities as needed.
Perform other duties as assigned.
Bachelor’s degree in Business Administration or a related field
3 years of commercial real estate document review
5 years of office administration may be considered in lieu of a bachelor’s degree
Background in commercial real estate and or legal contract review is required
Self-managed and task oriented
Able to handle multiple tasks concurrently
Flexibility in daily tasks
Assistance with various office facilities may require engagement with vendors and or physical activity to help keep office facilities operating.

Nice To Haves

PMP Certification is preferred
Current or past Real Estate License

Responsibilities

Lead the organization through the entire office space leasing process lifecycle from identification of space need through executed lease and ultimate termination.
Maintain and monitor all company building leases throughout the United States (90+) for expiration, renewal, relocation and termination.
Engage with local landlords and brokers as necessary to fulfill the needs of the corporation.
Interact with multiple databases (Microsoft, Yardi, ERP, DocuSign).
Assist in the development of business cases.
Perform property research and analysis.
Coordinate with internal and external partners to negotiate leases that meet target terms.
Manage and report on lease real estate activities.
Establish and monitor budgets.
Work with brokers, interior designers and vendors to establish successful lease lifecycles.
Work with business and shared services units to identify leased real estate needs; evaluate and process real estate adjustment requests.
Prepare comprehensive budget sheets and budget approval memos.
Support business and administrative units in all aspects of leased real estate transactions and operations.
Monitor lease expirations and contractual requirements; coordinate required action throughout the company.
Engage the business unit and brokers to investigate potential real estate lease options that align with business objectives.
Review lease drafts, landlord revisions, renewal options and termination clauses in collaboration with legal counsel.
Manage the completion of location opening, closing checklists for office terminations.
Engage local brokerages to assist with market analyses and site selection.
Develop and issue RFPs; negotiate LOIs, including lease terms, concessions and options.
Process and provide COIs as necessary.
Capture capital expense office specific requests made and forward to Safety officer.
Track individual service contracts by office location.
Process checks requests for lease transactions.
Maintain tracking of approved capital budget.
Verify space planning requirements and proposed layouts for alignment with operational or business needs.
Develop, distribute and analyze the annual office manager survey questions and resulting data.
Establish and maintain budget benchmarks per employee and per square foot to inform annual planning.
Lead the coordination process to onboard/offboard real estate: Internal processing, signoff, External coordination with utilities, outside vendors, internal partners to move staff/operations.
Review new/existing leases to identify business terms.
Summarize business terms for presentations to business and administrative units.
Draft internal approval memos outlining planned or proposed real estate transactions.
Report, track, monitor financial costs associated with new office locations, relocations, expansions.
Facilitate interdepartmental communication.
Visit various office locations to support the planning, design and execution of leased real estate transactions.
Coordinate and assist with upkeep of the facilities as needed.
Perform other duties as assigned.