Real Estate Lease Administration Manager

Trane Technologies • Davidson, NC

20h • Hybrid

About The Position

The Real Estate Lease Administration Manager provides financial analysis for property management and lease administration, collects data, maintains key lease information, manages occupancy charges, and ensures lease expenses are paid on time. The role oversees lease administration and financial activity across North American and global real estate portfolios, including lease abstraction, database integrity, reconciliations, rent payments, and reporting. It also manages staff and external service providers supporting the corporate real estate portfolio.

Requirements

• Bachelor of Science degree in Accounting or Finance.
• At least 10 years of experience in operational expenses or accounting.
• At least 10 years of experience managing direct reports in the Real Estate field.
• Ability to work in a team environment.
• Strong work ethic and self-starter.
• Excellent computer skills.
• Advanced Excel skills, including PivotTables and Macros, and PowerPoint skills.
• Excellent analytical and organizational skills.
• Strong verbal and written communication skills.
• Strong coaching and staff-development competency.

Responsibilities

• Serve as relationship manager and main point of contact for the CoStar Real Estate Management enterprise system, which supports ASC 842 lease accounting.
• Represent financial management for business units and serve as a main contact for North American landlords regarding rental payments and associated costs.
• Oversee U.S. and Canadian lease billings, invoices, and other financial transactions, ensuring timely resolution and communication about payment issues.
• Manage weekly rent-roll exports from CoStar to Oracle for payment according to lease terms.
• Review North American year-end reconciliations and billings for real estate taxes, operating costs, and other lease escalations.
• Manage staff responsible for accurately abstracting global portfolio leases and maintaining critical lease information and data integrity in CoStar.
• Coordinate lease abstraction through third parties when required and oversee translation of foreign-language leases into English for abstraction.
• Manage the work product of the Lease Management & Transaction Associate and Senior Lease Management Associate.
• Manage the external consultant contract for Real Estate Tax Services, including tax-bill administration and payment for owned U.S. locations and tax appeal services for the U.S. portfolio.
• Create monthly benchmarking and ad hoc reports related to the global real estate portfolio.
• Manage processing and abstraction of new lease and owned-property agreements and amendments, including entry and review of clauses, rents, and critical dates in CoStar.
• Manage occupancy charges and ensure lease expenses are paid on time.

Benefits

• Health insurance and holistic wellness programs with incentives, effective on day one for the employee and family.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, and sick leave.
• Additional options to support volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager