Real Estate Lease Administration Manager
About The Position
The Real Estate Lease Administration Manager provides financial analysis and lease administration for Trane Technologies’ global real estate portfolio. The role manages lease information, occupancy charges, rent payments, lease document abstraction, portfolio data integrity, supplier and document processes, and monthly benchmarking and ad hoc reporting. It serves as the relationship manager for the CoStar Real Estate Management enterprise system, which supports ASC 842 lease accounting requirements. The manager oversees U.S. and Canadian lease billings, rent payments, reconciliations, escalations, and related financial transactions; manages staff responsible for lease administration and portfolio records; and coordinates lease abstraction, including third-party support and translation of foreign-language leases. The role also manages an external consultant contract for real estate tax services, including tax bill administration and payments and tax appeals. The position is onsite Monday through Thursday, with the option to choose the work location on Fridays according to work needs.
Requirements
- Bachelor of Science degree in Accounting or Finance.
- At least 10 years of experience in operational expenses or accounting.
- At least 10 years of experience managing direct reports in the real estate field.
- Ability to work in a team environment.
- Strong work ethic and self-starter approach.
- Excellent computer skills.
- Advanced Excel skills, including PivotTables and macros, and PowerPoint skills.
- Excellent analytical and organizational skills.
- Strong verbal and written communication skills.
- Strong coaching and staff development competency.
Responsibilities
- Serve as relationship manager for the CoStar Real Estate Management enterprise system, which is integral to ASC 842 lease accounting.
- Act as the main point of contact for 400 North American landlords and represent key financial management for business units regarding lease rental payments and associated costs.
- Oversee U.S. and Canadian leased portfolio monthly billings, invoices, and other financial transactions, ensuring timely handling and communication about payment issues.
- Manage weekly rent roll exports from CoStar to Oracle for payment according to lease terms.
- Review more than 400 North American year-end reconciliations and billings for real estate taxes, operating expenses, and other lease escalations.
- Manage staff responsible for accurately abstracting critical lease information for the global portfolio into CoStar and maintaining data integrity.
- Oversee and coordinate lease abstraction by third parties when required, including translation of foreign-language leases into English.
- Manage and be accountable for the work product of the Lease Management & Transaction Associate and Senior Lease Management Associate.
- Manage the external consultant contract for Real Estate Tax Services, including tax bill administration and payment for 50 owned U.S. locations and tax appeal services for a U.S. portfolio of 450 owned and leased properties.
- Manage lease and owned-property agreement and amendment processing, portfolio database updates, supplier management, and document execution.
- Create monthly benchmarking and ad hoc reports related to the global real estate portfolio.
Benefits
- Health insurance beginning on day one for the employee and family.
- Holistic wellness programs with incentives.
- Fertility coverage and adoption/surrogacy assistance.
- Up to 15 vacation days, paid holidays, sick leave, and additional options for volunteer and parental leave.
- 401(k) matching.
- Educational and training opportunities through company programs.
- Tuition assistance and student debt support.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
