Quoting Producer

TCShadowlight•Upper Leacock Township, PA

16d•Onsite

About The Position

The Quoting Producer plays a key role in developing accurate, well-structured project estimates while supporting the financial coordination of work across the studio. This role helps translate client needs and project scopes into clear, actionable quotes, while also partnering with finance on billing, expenses, and overall project financial tracking. Sitting at the intersection of production and finance, the Quoting Producer works closely with internal teams to ensure projects are set up thoughtfully from both an executional and financial perspective. This role is ideal for someone who is detail-oriented, comfortable working with numbers, and able to think critically through project scope and logistics. A background in production or project-based environments is strongly preferred.

Requirements

Strong organizational skills and attention to detail
Comfort working with budgets, pricing, and financial data
Ability to think critically through project scope, logistics, and cost implications
Strong communication and collaboration skills across teams
Ability to manage multiple projects and shifting priorities
Balanced mindset of accuracy, efficiency, and problem-solving
2–5 years of experience in production, estimating, project coordination, or financial operations
Experience building or supporting project budgets, quotes, or RFQs
Exposure to billing, invoicing, or expense tracking processes
Familiarity with production workflows and how they translate into cost
Proficiency in Microsoft Excel, including formulas, data organization, and basic financial modeling
Familiarity with CRM and project management platforms (such as Zoho, Monday.com, or similar tools)
Dexterity is mandatory as this job requires frequent use of hands and fingers.
Will be required to walk, reach with hands and arms, push items overhead, occasionally stoop, kneel, or crouch.
Will be required to talk, hear, and see
Ability to lift and move up to 15lbs
Ability to climb stairs/ladders
Ability to lift items weighing approximately 50lbs independently or with assistance
Ability to perform basic math calculations
Ability to work under pressure to meet strict deadlines
Ability to differentiate between colors
Ability to operate general office equipment (fax machine, photocopier, computer printer) stationed between 3 & 4 feet high
Ability to stand and/or sit for long periods of time
Ability to comprehend and apply complex information
Maintain attendance according to company policy

Responsibilities

Develop and support RFQs and project estimates based on client needs, creative direction, and production scope
Partner with Director of Operations, production, sales, and account teams to gather inputs required for accurate pricing and support alignment across projects
Review scopes to identify gaps, assumptions, and areas requiring clarification
Manage updates and revisions to estimates as project details evolve
Maintain clear documentation of estimate versions, inclusions, exclusions, and assumptions
Partner with finance on client and project billing, including invoice preparation and tracking
Support expense tracking, reconciliation, and alignment against approved budgets
Assist in maintaining financial accuracy from estimate through final billing
Help set up projects within internal systems to ensure alignment between scope and financial tracking
Monitor project financials and flag discrepancies or risks as they arise
Help ensure a smooth transition from quoting to project kickoff and execution
Contribute to improving workflows, tools, and documentation related to quoting and financial processes
Support a consistent and organized approach to project and financial management