Quality Systems Coord
About The Position
The Quality Systems Coordinator provides comprehensive and efficient administrative support to the site Quality team, reporting to the Department Manager. The role emphasizes accuracy and timely service to internal and external stakeholders while helping the department meet its objectives and maintain food safety and quality standards. The coordinator supports and continually improves the facility’s SQF and other food safety and quality management systems. Duties include managing supplies and purchasing, maintaining controlled quality documents, tracking corrective actions, supporting audits and management reviews, organizing HACCP reviews, reviewing quality data, managing certificates and specifications, and reporting quality performance measures. The position also supports food safety and quality compliance across the facility and, at alcohol-producing sites, oversees alcohol receipt and delivery processes. The work takes place in a fast-paced, structured and supervised production plant. The position works the listed 7:00 a.m.–3:30 p.m. shift, though weekdays, weekends, afternoons, evenings, overnight hours, and overtime may be required as needed. Travel is not anticipated.
Requirements
- Bachelor’s degree or diploma in Food Science, Quality, or a related discipline.
- At least 3 years of experience in Quality in a manufacturing environment; food or beverage industry experience is preferred.
- Comprehensive knowledge of quality systems, including GMP, HACCP, and SQF; certification is required.
- Proficiency in Excel, Word, SAP, and PowerPoint.
- Ability to analyze and solve problems and be results-oriented.
- Organized, detail-oriented, and adaptable to change.
- Excellent verbal and written interpersonal and communication skills.
- Skill in maintaining accurate and detailed inspection and test records.
- Commitment to high ethical standards in quality assurance activities.
- Ability to adapt to changing production environments and requirements.
- Ability to communicate clearly and concisely with production staff and management.
- For sensory tasting at plants co-packaging alcoholic beverages, must be at least 21 years old.
Nice To Haves
- Experience in food or beverage manufacturing.
Responsibilities
- Follow health and safety policies and procedures, Good Manufacturing Practices (GMPs), and personal protective equipment requirements.
- Adhere to food quality and food safety standards established by corporate, customers, and governing bodies, such as SQF.
- Maintain high standards of accuracy and efficiency in Quality Department administrative tasks and provide comprehensive administrative support to the QA team.
- Manage procurement and inventory of laboratory supplies, including reagents, water treatment chemicals, and microbiological materials.
- Process laboratory-supply invoices and issue and process Quality Department purchase orders accurately and on time.
- Support compliance with third-party food safety and quality certification requirements and implement and continually improve facility management systems.
- Develop, implement, maintain, and continuously improve the SQF System and ensure compliance with applicable food safety and quality requirements.
- Maintain SQF program document control, including SOPs, policies, internal audits, and corrective actions.
- Monitor and facilitate corrective actions through timely resolution.
- Assist with plant audits for GMP and SOP compliance and provide actionable summary reports to leadership.
- Facilitate Management Review meetings and ensure leadership reviews and updates the SQF program annually.
- Organize and coordinate annual Food Safety/HACCP reviews and reviews before process changes.
- Communicate Quality performance data and update specifications for co-pack-produced products.
- Verify Quality Control and Assurance data daily for consistency and compliance.
- Manage Certificates of Analysis for ingredients and reagents, including organic certifications.
- Compile and maintain Quality KPIs and contribute to the Plant Dashboard and data reporting.
- Help identify and implement process improvements to facility SQF and quality SOPs.
- Promote and ensure adherence to facility Food Safety and Food Quality policies and procedures.
- At alcohol-producing sites, oversee alcohol receipt and delivery processes to ensure compliance with regulatory and quality standards.
Benefits
- Medical, dental, and vision insurance
- Health Savings Accounts and Flexible Spending Accounts
- Life and AD&D insurance, critical illness, hospital indemnity, and accident insurance
- Short-term and long-term disability
- Pet insurance
- Legal benefits
- 401(k) savings plan with company match
- 12 paid holidays
- 5 vacation days and paid sick time off days in accordance with applicable law
- Well-being benefit
- Discount and Total Reward Programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
