Quality Systems Administrator

HEICO Corporation•Clovis, CA

About The Position

Niacc-Avitech Technologies, part of HEICO Corporation, is a Part 145 repair facility specializing in the repair and overhaul of aircraft components. Its quality environment includes AS9100 certification, EASA approval, and Nadcap accreditation. The company emphasizes teamwork, respect, and continuous improvement. The Quality Systems Administrator manages the administration and control of Quality Management System (QMS) documentation. The role coordinates document development, review, approval, release, and retention so employees can access accurate, current procedures. The administrator owns documentation schedules, works with department process owners and Quality leadership, and supports audit readiness and improvements to document-control processes.

Requirements

High school diploma or equivalent.
At least three years of experience in quality administration, document control, or a related role within a controlled or regulated environment.
Experience coordinating document revisions, approvals, release, archiving, and record retention.
Proficiency with Microsoft Word, Excel, and Outlook.
Strong written and verbal communication skills, including the ability to organize process information into clear, consistent procedures.
Excellent attention to detail, organization, and follow-through; ability to manage multiple priorities and meet deadlines with limited supervision.
Ability to work effectively with technicians, department leaders, and Quality personnel while handling company and customer information confidentially.
Ability to adapt quickly and manage multiple priorities.
Ability to work independently and collaboratively.
Ability to meet deadlines and work effectively under pressure in a fast-paced environment.
Positive attitude, initiative, and willingness to take on new challenges.

Nice To Haves

Additional education in business administration, quality management, or a related field.
Experience in aerospace manufacturing, aviation maintenance, or a Part 145 repair station.
Familiarity with QMS documentation supporting AS9100, EASA, and Nadcap requirements.
Experience supporting audits, corrective-action documentation, and continuous-improvement initiatives.

Responsibilities

Maintain and control internal QMS procedures, policies, work instructions, forms, and quality manuals in applicable electronic and physical systems.
Coordinate document creation, review, revision, approval, and release according to established QMS requirements and authorized approval processes.
Coordinate periodic procedure reviews with process owners and Quality leadership to reflect current operations and applicable aerospace, regulatory, and customer requirements.
Maintain revision histories, approval records, effective dates, and controlled document registers for traceability.
Remove obsolete documents from points of use, identify them clearly, and archive them according to retention requirements.
Work with department process owners to develop and standardize procedures; review documents for clarity, consistency, formatting, and completeness.
Monitor document-control practices and ensure personnel can access current approved procedures; communicate released revisions and coordinate acknowledgment or training records when required.
Track review deadlines, pending approvals, and outstanding updates; follow up with responsible personnel and escalate overdue items to Quality leadership.
Support internal and external audits by retrieving records and verifying procedure availability, revision status, and alignment with documented requirements.
Maintain organized QMS records and support documentation updates resulting from audit findings, corrective actions, and process changes.
Identify and implement approved improvements to document-control workflows, tracking tools, and record retrieval.
Provide employees guidance on established document-control practices.