Quality Management & Executive Administrative Associate

NetCentrics Corporation•Herndon, VA

11d•Hybrid

About The Position

NetCentrics Corporation is seeking a highly organized, detail-oriented, and proactive Quality Management & Executive Administrative Associate to support corporate quality management initiatives, executive leadership, and daily office operations. The hybrid role combines Quality Management System (QMS) coordination, compliance documentation, executive administrative support, and corporate office management in a dynamic government contracting environment. The position is initially structured as part-time, with potential to transition to full-time based on organizational needs, performance, and expanded responsibilities. A flexible on-site/hybrid schedule may be available, with in-office presence required for designated administrative activities, meetings, and corporate events. The associate supports the company's QMS and related compliance activities, including CMMI appraisal preparation, ISO 9001 activities, document control, audit readiness, records management, and tracking corrective actions and process improvements. The role coordinates with Quality Management, Human Resources, Security, Corporate IT, and executive leadership, and prepares reports, presentations, meeting materials, and audit documentation. The role also provides executive and corporate administrative support, including calendar and meeting coordination, preparation of executive materials, meeting minutes, Board of Directors and Management Review Board meeting support, corporate communications, and tracking projects and deadlines. It supports daily office and facilities operations, including visitor and telephone reception, mail and supplies, vendor coordination, conference rooms and audiovisual equipment, inventory, records, and office projects. Additional duties include administrative support for Human Resources and Corporate Operations, employee records, onboarding and offboarding coordination, training and compliance tracking, employee engagement activities, timesheet reminders, and other operational tasks as assigned. The position requires discretion when handling confidential business, employee, and executive information.

Requirements

High school diploma or equivalent required.
At least two years of experience in administrative support, executive assistance, office operations, quality coordination, or a related professional role preferred.
Strong organizational, time management, and multitasking abilities, with demonstrated attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience with Microsoft SharePoint or comparable document management systems.
Ability to maintain accurate records, organize documentation, and manage multiple assignments and deadlines.
Ability to work independently, exercise sound judgment, and take initiative.
Ability to handle sensitive and confidential business and employee information with discretion.
Strong interpersonal skills and a professional, customer-service-oriented approach.
Ability to work on-site as required to support office operations, leadership meetings, and corporate activities.

Nice To Haves

Associate's or bachelor's degree in Business Administration, Management, Quality Management, Human Resources, or a related field.
Previous experience supporting executive leadership or corporate administrative operations.
Familiarity with CMMI, ISO 9001, Quality Management Systems, or internal audit processes.
Experience in a government contracting or professional services environment.
Knowledge of document control, compliance tracking, process improvement, or audit preparation.
Experience preparing executive presentations, meeting minutes, and management reports.
Familiarity with HR information systems, ERP platforms, or administrative tracking tools.
Interest in professional development within quality management, corporate operations, or compliance.

Responsibilities

Provide administrative and operational support for the company's Quality Management System, keeping documentation, records, and compliance activities organized and current.
Assist with coordination, maintenance, and continuous improvement of corporate quality processes, procedures, and documentation.
Support CMMI appraisal preparation, internal readiness assessments, evidence collection, and documentation reviews.
Assist with ISO 9001 quality management activities, including audit preparation, document control, and compliance tracking.
Maintain quality documentation, policies, procedures, templates, and records in designated SharePoint repositories.
Track quality action items, corrective actions, process improvement initiatives, and compliance deliverables.
Coordinate with Quality Management, Human Resources, Security, Corporate IT, and executive leadership on compliance requirements and organizational objectives.
Prepare quality management reports, presentations, meeting materials, and supporting documentation for leadership and management reviews.
Support internal and external audits by organizing requested documentation, tracking evidence submissions, and coordinating schedules.
Identify opportunities to improve administrative processes, documentation accuracy, and operational efficiency.
Provide administrative and organizational support to executive leadership and designated corporate departments.
Coordinate executive calendars, appointments, meetings, conference room reservations, and scheduling requirements.
Prepare meeting agendas, presentations, correspondence, reports, and other executive-level materials.
Attend assigned meetings to document minutes, action items, and follow-up requirements.
Maintain meeting records, presentations, and supporting documentation in designated SharePoint sites.
Assist with Board of Directors meetings, Management Review Board meetings, and other corporate leadership activities.
Track administrative projects, deadlines, and follow-up items.
Assist with corporate communications, employee announcements, and internal organizational initiatives.
Handle confidential business, employee, and executive information professionally and discreetly.
Support daily administrative operations to maintain an organized, professional, and efficient corporate office.
Answer incoming calls, greet visitors, route inquiries, and provide general administrative assistance.
Coordinate incoming and outgoing mail, packages, deliveries, and correspondence.
Maintain conference rooms, common areas, and shared workspaces for daily operations and meetings.
Monitor and replenish office supplies, beverages, kitchen inventory, and general office necessities.
Coordinate routine purchasing and office supply orders within approved budgets.
Coordinate with office service providers, including building maintenance, printing, document shredding, and water delivery vendors.
Assist with facility activities, including office equipment maintenance, security camera battery checks, workspace organization, and inventory management.
Support office relocations, furniture inventory, asset tracking, and other administrative projects.
Prepare meeting rooms, audiovisual equipment, and conference systems for executive meetings and corporate events.
Maintain accurate, organized physical and electronic administrative records.
Provide general administrative assistance to Human Resources and Corporate Operations.
Assist with employee records, organizational documentation, and internal tracking systems.
Support employee onboarding and offboarding through administrative coordination, documentation, and scheduling.
Track employee training requirements, completion records, and corporate compliance deadlines.
Coordinate employee engagement initiatives, recognition activities, company events, and internal communications.
Assist with corporate presentations, organizational reports, and administrative trackers.
Support timesheet reminders, routine reporting, and other assigned corporate operational activities.
Perform additional administrative and operational duties as assigned to support organizational priorities.