Quality Control Specialist - 31001656

State of Florida • TALLAHASSEE, FL

54d • Onsite

About The Position

The Quality Control Specialist serves in the Bureau of Mitigation at the Florida Division of Emergency Management (FDEM), located in Tallahassee, Florida. FDEM plans for and responds to natural and man-made disasters, coordinates state emergency response and recovery, and supports preparedness and resilience across Florida. This role supports the Bureau’s mitigation grant programs through financial reporting assistance and quality control reviews of subgrant agreements and reimbursement payments.

The specialist processes payments with bureau Financial Specialists, enters award and project information, and maintains subgrant and obligation budgets in state financial systems. The role also provides program support and technical assistance to sub-recipients, contractors, local governments, and other interested parties; provides staff training and briefings on contract and payment quality control; and tracks local match for Hazard Mitigation Grant Program projects for quarterly financial reporting. The position may assist and travel in response to declared or non-declared disasters and perform other assigned duties.

During emergency events, employees may be required to work irregular or extended hours, including nights, weekends, and holidays; work at locations other than their official headquarters; perform additional duties; and deploy to emergency sites with limited advance notice. Overnight travel and non-traditional hours may also be required.

Requirements

• At least 4 years of experience in financial management, contract management, operations, or related fields; a post-secondary degree from an accredited institution may substitute for required experience on a year-for-year basis.
• Experience using Microsoft Office Suite, including Excel, Word, and Outlook, and ability to learn and navigate FDEM enterprise business systems.
• Florida Certified Contract Manager (FCCM) certification, or ability and willingness to obtain it within the first 12 months of employment.
• Knowledge of state and/or federal grant programs and subgrant administration procedures.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to manage financial program activities and accurately prepare financial reports.
• Ability to reconcile project tracking system data with FLAIR or other applicable financial systems and research transactions.
• Ability to communicate effectively verbally and in writing with staff and provide technical assistance to all levels of government on financial quality control issues.
• Ability to conduct quality control reviews of subgrant agreements, reimbursement payments, and financial audits.
• Ability to work independently as well as under close supervision.
• Computer software skills, including Word, Excel, and other database and spreadsheet software.
• Ability to travel overnight, work non-traditional hours during emergency events, and assume disaster relief duties as directed.
• Successful completion of background screening.
• Must be able to deploy to emergency sites with limited advance notice.

Responsibilities

• Assist the Mitigation Fiscal Operations Unit with financial reporting and quality control of mitigation program activities.
• Provide financial and quality control review of subgrant agreements and reimbursement payments.
• Process payments and work with bureau Financial Specialists to reimburse subgrantees accurately.
• Enter new award budgets and project information, and maintain subgrant and obligation budgets in state financial systems.
• Provide program support, technical assistance, and consultation to sub-recipients, contractors, local governments, and interested parties regarding mitigation programs.
• Provide training and briefings to staff as needed on quality control of contracts and payments.
• Track local match applied to Hazard Mitigation Grant Program projects for FDEM financial quarterly reporting.
• Assist and travel as needed in response to and recovery from declared and non-declared disasters.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed