Purchasing Technician - G115 Finance
About The Position
This position is responsible for performing technical duties in support of government purchasing procedures. The role involves analyzing and approving purchase orders, reviewing documents for accuracy, and performing modifications and cancellations as needed. It also includes entering and retrieving information to update records, process transactions, and respond to requests. The Purchasing Technician will also be responsible for Purchasing Card reconciliation and training, assisting end-users with purchasing issues, adding and modifying vendor information in the financial system, and printing, processing, and distributing purchase documents. Additionally, the role involves training end-users in the financial system, processing, tracking, and coordinating surplus equipment, maintaining office and paper supplies inventory, and receiving and distributing daily mail for the division. Other related duties as assigned.
Requirements
- Knowledge of the principles and practices of public purchasing, bidding procedures, and contract negotiations
- Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures
- Knowledge of general office procedures and practices
- Skill in utilizing financial computer software programs
- Skill in problem solving and decision making
- Skill in operating standard office equipment
- Skill in oral and written communication
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years
Responsibilities
- Analyzes and approves purchase orders
- Reviews documents for accuracy
- Performs modifications and cancellations of documents as needed
- Enters and retrieves a variety of information to update records, process transactions, and respond to information requests
- Purchasing Card reconciliation and Purchasing Card Training
- Assists end-users with purchasing issues
- Adds new vendors into the financial system; modifies existing vendor information
- Prints, processes, and distributes purchase documents
- Trains end-users in the financial system used to process purchase documents; provides new employee and refresher training
- Processes, tracks, and coordinates surplus equipment; coordinates transfer to surplus warehouse; coordinate annual auction with City Contractor
- Maintains inventory of office supplies and paper supplies for the Purchasing Division
- Receives and distributes daily mail for the division
- Performs other related duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
