Purchasing Supervisor

Marriott•Portland, OR

13h

About The Position

The Purchasing Supervisor prints and organizes necessary documents, summarizes relevant information, and distributes it to appropriate employees. The role maintains knowledge of company safety programs and applicable local, state, and federal regulations, and follows food safety and handling policies in food-related areas. It maintains organized records, calculates inventory, order, and cost figures, conducts inventory audits, monitors PAR levels for food items, and reports low stock levels. The supervisor verifies and tracks inventory, reconciles shipping invoices with receiving reports, receives and processes deliveries, troubleshoots vendor delivery issues, oversees returns, and rejects damaged, unacceptable, or incorrect items. The role assists management with employee training, scheduling, counseling, discipline, motivation, and coaching, and serves as a role model. It supports quality standards, safety practices, company policies, professional conduct, confidentiality, and protection of company assets. The supervisor helps ensure appropriate employee coverage and prompt guest service, communicates professionally, prepares and reviews written documents accurately, and maintains positive working relationships and team support. The position requires reading and visually verifying information in various formats and performing physical activities including standing, sitting, or walking for extended periods; moving objects weighing up to 50 pounds without assistance; manipulating objects with fine motor skills and hand-eye coordination; moving through narrow, confined, or elevated spaces; and traversing sloping, uneven, slippery, or stepped surfaces. Other reasonable job duties may be requested.

Requirements

High school diploma or G.E.D. equivalent.
At least 2 years of related work experience.
At least 1 year of supervisory experience.
Ability to read and visually verify information in a variety of formats, including small print.
Ability to stand, sit, or walk for extended periods or an entire work shift.
Ability to move, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance.
Fine motor skills and hand-eye coordination to grasp, turn, and manipulate objects of varying size and weight.
Ability to move through narrow, confined, or elevated spaces and traverse sloping, uneven, or slippery surfaces, stairs, and service ramps.
No license or certification required.

Responsibilities

Print and organize necessary documents, summarize relevant information, and distribute it to appropriate employees.
Maintain knowledge of safety programs and applicable local, state, and federal regulations.
Follow food safety and handling policies and procedures in food-related areas.
Maintain organized records and ensure reports and invoices are properly filed and stored.
Calculate figures for inventories, orders, and costs; conduct inventory audits and determine inventory levels and needs.
Notify a manager or supervisor of low stock levels and monitor PAR levels for food items.
Troubleshoot vendor delivery issues and oversee the return process.
Verify and track received inventory, reconcile shipping invoices and receiving reports, and receive, unload, and process deliveries.
Refuse damaged, unacceptable, or incorrect items.
Assist management with training, scheduling, counseling, disciplining, motivating, and coaching employees; serve as a role model.
Ensure adherence to quality expectations and standards.
Report accidents, injuries, and unsafe work conditions; complete safety training and certifications.
Follow company policies and procedures, maintain a clean and professional appearance, protect confidential information, and safeguard company assets.
Assist other employees to ensure proper coverage and prompt guest service.
Communicate clearly and professionally and prepare and review written documents accurately and completely.
Develop positive working relationships, support team goals, and listen and respond appropriately to employee concerns.
Perform other reasonable job duties as requested.