Purchasing Supervisor

Legends Global • New York, NY

5d • Onsite

About The Position

The Purchasing Supervisor supports daily Food & Beverage operations by coordinating purchasing activities, maintaining appropriate inventory levels, and ensuring timely product availability. The role works closely with the Food & Beverage leadership team to maintain product quality, control costs, and oversee proper storage, rotation, and distribution of supplies.

The position supervises assigned purchasing, clerical, and porter staff, coordinating their work and training them on established procedures, documentation requirements, food safety practices, and storage standards. It also monitors work quality and productivity, provides performance feedback to the Purchasing Manager, and coordinates team priorities with Culinary and Food & Beverage leadership.

This is an on-site position at Well& by Durst – 151 in New York City. Compensation is $25 per hour, with a benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and a 401(k) plan. The role may require extended hours based on business needs, including late nights, weekends, and holidays, and involves standing for extended periods and lifting up to 50 pounds.

Requirements

• At least 18 years old.
• At least one year of experience in purchasing, inventory control, or a similar role.
• Fluency in written and spoken English.
• High school diploma or equivalent.
• Food Handler’s Permit.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail and ability to learn new systems and implement procedures.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Customer-service orientation and ability to interact professionally with suppliers, team members, and all levels of management.
• Ability to review purchasing records, monitor inventory, and identify pricing, quantity, and product discrepancies.
• Ability to guide team members, coordinate assignments, and reinforce procedures.
• Ability to troubleshoot issues and provide effective resolutions.
• Flexibility to work extended hours based on business needs, including late nights, weekends, and holidays.
• Ability to work collaboratively in a team-based environment.
• Ability to stand for extended periods and perform physically demanding tasks, including lifting up to 50 pounds.

Nice To Haves

• Some college.

Responsibilities

• Coordinate daily purchasing needs with Culinary and Food & Beverage leadership to support café, restaurant, and special event operations.
• Prepare and submit approved supplier orders according to purchasing procedures, product specifications, and authorization requirements.
• Monitor inventory levels, usage patterns, and anticipated needs; recommend order quantities to minimize shortages, excess stock, and spoilage.
• Coordinate supplier delivery schedules with suppliers and internal teams.
• Review product availability, pricing, and proposed substitutions with the Purchasing Manager, escalating concerns before orders are finalized.
• Verify purchase orders, delivery documentation, and vendor invoices; coordinate resolution of quantity, quality, pricing, credit, and delivery discrepancies.
• Maintain accurate purchasing records, inventory documentation, and product specifications.
• Code and route invoices to the appropriate outlet for payment processing.
• Conduct scheduled inventory counts, investigate variances, and report findings to the Purchasing Manager.
• Coordinate proper product storage, labeling, rotation, and distribution with the Culinary team.
• Keep refrigerated, dry, and remote storage areas clean, organized, secure, and compliant with food safety standards.
• Support the Purchasing Manager in evaluating suppliers, maintaining approved product specifications, improving purchasing efficiency, and controlling costs.
• Promptly communicate product shortages, delayed deliveries, and other supply concerns to affected departments.
• Perform other related duties as required by leadership.
• Supervise assigned purchasing, clerical, and porter staff and coordinate their daily assignments.
• Train and coach team members on procedures, documentation requirements, food safety practices, and storage standards.
• Monitor team work quality, productivity, and compliance with company procedures; address concerns and provide performance feedback to the Purchasing Manager.
• Coordinate team priorities with Culinary and Food & Beverage leadership to support daily operations and scheduled events.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Paid vacation
• 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED