Purchasing Supervisor

Omni Hotels & Spas • Fort Lauderdale, FL

8d

About The Position

The Purchasing Supervisor assists with and oversees procurement for food, beverage, non-perishable, and retail items, ensuring purchases provide optimal economic value and meet departmental needs. The role serves as a liaison between the resort and supplier representatives and provides internal departments with support and customer service to coordinate supply-chain activities.

The position oversees daily purchasing and receiving functions, inventory and par levels, incoming deliveries, storeroom organization, and product storage and issuing. It also supports accounts payable processing, invoice and purchase order review, vendor statement reconciliation, inventory, and the supervision and training of Receiving Clerks. The role follows company procedures and local health regulations while maintaining a clean, safe, and efficient work environment.

Requirements

• At least one year of relevant Purchasing or Shipping & Receiving experience.
• Supervisory experience.
• Good verbal and written communication skills.
• Attention to detail and excellent organizational skills.
• Ability to evaluate and select among alternative courses of action quickly and accurately.
• Ability to work well in stressful, high-pressure situations and anticipate, prevent, identify, and solve workplace problems.
• Ability to listen to, understand, and clarify concerns and issues raised by coworkers and guests.
• Ability to work with financial information, data, and basic arithmetic functions.
• Ability to remain professional and maintain a professional business appearance, attitude, and performance.
• Ability to work a variety of shifts, including weekends and holidays.
• Ability to move, bend, lift, and carry objects weighing up to 50 pounds without assistance and 100 pounds with assistance.
• Ability to push, pull, and place objects weighing up to 75 pounds without assistance.
• Ability to stand, walk, or sit for extended periods or an entire work shift.
• Ability to squat, bend, reach overhead, and perform repetitive motions, including extended telephone and computer use.

Responsibilities

• Ensure accurate and timely Food & Beverage and non-food receiving, retail purchasing and receiving, and issuing of products to outlets.
• Purchase and maintain par-level inventory where applicable.
• Guide outlets on vendor deliveries, back-ordered items, and receiving purchase orders in Birch Street and YellowDog.
• Oversee and assist with daily Purchasing and Receiving department functions while following procedures and maintaining a clean, safe, and efficient work environment.
• Oversee delivery of incoming shipments to entities as required.
• Store and issue products in food, beverage, and general storerooms under the guidance of the Food and Beverage Purchasing Manager.
• Stock and store merchandise using FIFO rotation and assist with dating groceries when necessary.
• Keep the storeroom organized and clean, and fill general storeroom requisitions.
• Assist the manager with refrigeration-unit inspections and report temperature deviations or product deterioration.
• Follow Omni Hotels operating procedures and local health regulations.
• Notify the manager about dead stock, requisition shortages, and any requisitions left open.
• Follow storeroom closing procedures, including checking cooler doors, locking doors, and ensuring key tags and the logbook are in place.
• Assist the receiving clerk and Shipping & Receiving as required.
• Monitor vendors' ability to provide timely deliveries and consistent quality according to specifications.
• Supervise, train, and delegate work to Receiving Clerks.
• Assist with end-of-month inventories and third-party accounts payable processing.
• Review invoices for proper coding, assign codes as needed, and route invoices for approval or processing.
• Maintain current files of paid vendor invoices and receiving documentation, and maintain the status of open purchase orders.
• Review purchase orders for accuracy.
• Investigate past-due invoice discrepancies and resolve outstanding credits.
• Reconcile vendor statements and prepare month-end payable accruals as required.
• Perform other purchasing and receiving duties as directed by management.
• Provide strong customer service to internal and external clients.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed