Purchasing Supervisor

ASM Global•New York, NY

8d•Onsite

About The Position

The Purchasing Supervisor supports daily Food & Beverage operations by coordinating purchasing activities, maintaining appropriate inventory levels, and ensuring timely product availability. Working closely with the Food & Beverage leadership team, this role helps maintain product quality, control costs, and oversee the proper storage, rotation, and distribution of supplies. The position is on-site at Well& by Durst – 151 in New York City.

Requirements

At least 18 years old.
At least one year of experience in purchasing, inventory control, or a similar role.
Fluency in English, both verbal and written.
High school diploma or equivalent.
Food Handler’s Permit.
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Strong attention to detail and ability to learn new systems and implement procedures.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Customer-service orientation and ability to interact professionally with suppliers, team members, and all levels of management.
Ability to review purchasing records, monitor inventory, and identify pricing, quantity, and product discrepancies.
Ability to guide team members, coordinate daily assignments, and reinforce established procedures.
Ability to troubleshoot issues and provide effective resolutions.
Flexibility to work extended hours based on business needs, including late nights, weekends, and holidays.
Ability to work collaboratively in a team-based environment.
Ability to stand for extended periods and perform physically demanding tasks, including lifting up to 50 pounds.

Nice To Haves

Some college.

Responsibilities

Coordinate daily purchasing needs with Culinary and Food & Beverage leadership for café, restaurant, and special event operations.
Prepare and submit approved supplier orders in accordance with purchasing procedures, product specifications, and authorization requirements.
Monitor inventory levels, usage patterns, and operational needs to recommend order quantities and minimize shortages, excess stock, and spoilage.
Coordinate supplier delivery schedules with internal teams.
Review product availability, pricing, and proposed substitutions with the Purchasing Manager, escalating concerns before orders are finalized.
Verify purchase orders, delivery documents, and vendor invoices; coordinate resolution of quantity, quality, pricing, credit, and delivery discrepancies.
Maintain accurate purchasing records, inventory documentation, and product specifications.
Code and route invoices to the appropriate outlet for payment processing.
Conduct scheduled inventory counts, investigate variances, and report findings to the Purchasing Manager.
Coordinate with the Culinary team on proper product storage, labeling, rotation, and distribution.
Keep refrigerated, dry, and remote storage areas clean, organized, secure, and compliant with food safety standards.
Support supplier evaluation, maintenance of approved product specifications, purchasing efficiency, and cost control.
Communicate product shortages, delayed deliveries, and other supply concerns promptly to affected departments.
Perform other related duties as required by leadership.
Supervise assigned purchasing, clerical, and porter staff, coordinating daily assignments.
Train and coach team members on procedures, documentation, food safety practices, and storage standards.
Monitor work quality, productivity, and compliance with company procedures; address concerns and provide performance feedback to the Purchasing Manager.
Coordinate team priorities with Culinary and Food & Beverage leadership for daily operations and scheduled events.