PURCHASING SPECIALIST-SES - 42000581

State of Florida • Tallahassee, FL

5d

About The Position

The Purchasing Specialist is a full-time position in the Purchasing Section of the Bureau of General Services at the Florida Department of Agriculture and Consumer Services. The position is supervised by the Purchasing Manager I and supports departmental staff and purchasing professionals statewide. It independently produces state purchase orders and solicitation documents and oversees procurement activities for equipment, commodities, and services.

The role also includes substantial supervisory responsibilities, including coordinating training, directing subordinate staff, completing performance appraisals and work plans, and approving attendance and leave. The incumbent may recommend special pay increases, reclassifications, hiring, and disciplinary actions. Occasional travel is required. Successful applicants must pass a background screening, including fingerprinting.

Requirements

• High school diploma or equivalent.
• Five years of experience, including one year working with Chapter 287, Florida Statutes, Chapter 255, Florida Statutes, or Rule 60A-1, Florida Administrative Code, and four years of the described experience and/or professional or non-professional administrative experience.
• Valid driver's license.
• Computer skills.
• Working knowledge of Chapters 255 and 287, Florida Statutes.
• Ability to pass a background screening, including fingerprinting.

Responsibilities

• Screen and approve purchase requisitions for equipment, commodities, and services in accordance with departmental policies, procedures, rules, and statutes.
• Assist division personnel in locating sources of supply and obtaining competitive price quotations.
• Process purchase order amendment and cancellation requests and ensure required exception, authorization, and certification letters are obtained.
• Communicate with vendors and agency personnel about commodity needs, delivery schedules, and purchasing activities.
• Prepare bid specifications, legal advertisements, and bid documents for formal solicitations.
• Conduct bid openings, tabulate and analyze bids for responsiveness, and recommend awards.
• Serve as an evaluator on RFP, SOQ, and ITN evaluation committees representing the Division of Administration.
• Conduct evaluation committee meetings and provide guidance and instruction to evaluators.
• Provide timely assistance to division personnel regarding purchasing activities and AIMS usage, and refer inquiries to the Purchasing Manager I or Purchasing Director when needed.
• Assist with training activities.
• Communicate with, motivate, train, coordinate, and direct subordinate staff.
• Complete timely performance appraisals, develop work plans, and approve subordinate attendance and leave.
• Make recommendations regarding special pay increases, reclassifications, hiring, and disciplinary actions when appropriate.
• Perform related work as required.

Benefits

• Annual and sick leave
• Nine paid holidays and one personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED