PERSONNEL SERVICES SPECIALIST-SES

State of Florida • LARGO, FL

2d • Onsite

About The Position

The Florida Department of Veterans’ Affairs is hiring a Personnel Services Specialist for its Bureau of Human Resources at the Headquarters, Mary Grizzle State Office Building in Largo, Pinellas County. This Selected Exempt Service position provides professional oversight and support for functions within a State of Florida Agency Human Resource Office. The annual salary is $45,024.98, paid bi-weekly.

The role supports personnel and workers’ compensation documentation for current and former employees; recruitment and selection; responses to subpoenas, legal and documentation requests, and public records requests; People First and agency directory tasks; photo and security ID badge and parking tag programs; employment and unemployment verification; and HR record-retention tracking. The specialist also provides administrative backup for HR staff and may assist with attendance and leave, payroll, classification, organizational management, and other HR duties. Other duties may be assigned by the Human Resource Officer.

Education and employment history must be verifiable, and applicants should attach claimed credentials such as degrees and certifications. The position requires successful completion of a Level 2 background screening and due diligence process. Other vacant positions may be filled using this advertisement within six months of its closing date.

Requirements

• Ability and willingness to purge, file, move, and lift personnel-file boxes weighing up to 30 pounds.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Experience and desire to work in a fast-paced team environment.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize responsibilities.
• Knowledge of office procedures.
• Successful completion of a Level 2 Background Screening and due diligence process.
• Education and employment history must be verifiable.

Nice To Haves

• Experience working in a Human Resources Office.
• One year of recent (within the last 12 months) State of Florida Human Resources work experience.
• One year of experience with State of Florida personnel-file creation, monitoring, and review.
• One year of experience using the State of Florida HR information system, People First, as an HR user.
• One year of experience responding to subpoenas and public records requests.
• One year of experience with State of Florida record-retention schedules, file maintenance, and destruction.
• Experience with photo processes and ID badge responsibilities.

Responsibilities

• Review and coordinate official personnel files for current and former employees, and train and provide technical assistance to HR Technicians on required documentation, files, data, and public records.
• Process workers’ compensation alerts and documentation, and coordinate with HR Technicians on required records and files.
• Assist with recruitment and selection, including opening vacancies, posting advertisements, screening applicants, conducting background screening, supporting interviews and hiring documentation, and communicating with applicants during hiring and separation.
• Compile, review, respond to, and assist with responses to subpoenas, record requests, legal requests, documentation requests, and public records requests for the Bureau of Human Resources.
• Handle agency directory and People First contact lists, information requests, searches, queries, and data tasks.
• Administer the FDVA photo ID badge, security badge, and DMS parking tag programs; enter and delete payroll deductions in People First as needed.
• Respond to employment and unemployment verification requirements and employment reference requests.
• Provide administrative support and backup to HR staff, including backup for attendance and leave, payroll, classification, organizational management, and related HR duties.
• Track record-retention schedules for HR files.
• Keep the HRO informed of new or unusual situations and perform other related duties as assigned or necessary.

Benefits

• Excellent retirement package.
• Optional deferred compensation plan.
• Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates.
• Paid vacation and sick leave.
• Nine paid holidays and a personal day.
• Tuition waiver for State Universities and Community Colleges, up to six credits per semester.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed