PERSONNEL SERVICES SUPERVISOR/HR-SES

State of Florida•LARGO, FL

2d•$59,000 - $61,200•Onsite

About The Position

The Florida Department of Veterans’ Affairs is hiring a professional, confidential supervisory employee for its Human Resources Office at the Mary Grizzle State Office Building in Largo, Pinellas County. The position is a member of the FDVA HR Management Team and provides supervision, training, and professional support for agency human resources functions. It also provides direction, training, and support to FDVA Human Resources Field Offices throughout the state. This is a Select Exempt Service position, and only current or recent employees of the State Personnel System will be considered. The supervisor oversees official personnel files and reports and documentation for current and former employees, including coordinating reviews and providing training and technical assistance to HR technicians. The role supervises responses to subpoenas, legal and documentation requests, and public records requests; oversees People First reports, directory information, queries, and related data tasks; and supports a range of HR activities such as attendance and leave, payroll, classification, and organizational management. The position also supervises employment and unemployment verifications and employment reference requests, tracks HR records-retention schedules, and coordinates the FDVA Sick Leave Pool Program under the direction of the HRO. It plans and supports agency training and staff development, administers training through the People First Learning Management System, and serves as a People First subject matter expert who provides oversight, training, and technical assistance to personnel. The position supports the agency photo ID badge, security badge, and DMS parking tag programs and enters or deletes payroll deductions in People First as needed. The starting annual salary is $59,000–$61,200, paid biweekly. The posting lists an anticipated vacancy and a closing date of November 2, 2026. Employees are subject to reasonable-suspicion drug testing under Florida’s Drug-Free Workplace Act.

Requirements

At least one year of current or very recent (within the last 12 months) human resources experience; State of Florida experience is preferred.
At least one year of current or very recent (within the last 12 months) experience working in People First as a supervisor or HR user with an A, B, C, H, K, M, R, T, or U role code.
At least one year overseeing human resources processes and/or functional areas, preferably including staff development and training and/or staff supervision and management.
At least one year of experience with State of Florida Official Personnel Files and records-retention schedules.
At least two years of experience using Microsoft Office in a work environment.
Successful completion of Level 2 background screening and the due diligence process.
All requirements and experience must be verifiable through work history and/or directly listed as knowledge, skills, and abilities in previous employment.
Only current or recent employees of the State Personnel System will be considered.

Nice To Haves

Current SHRM or equivalent HR professional certification.
An HR certificate or certification.
Four years of HR experience or a bachelor’s degree in HR, Human Services, or a related field.
Certification as a trainer or staff development professional, such as a college or university certificate, ITW, ATD, CPT, SHRM, or HRCI.
Experience working with training systems, especially Learning Management Systems (LMS), or willingness to learn.
Experience working in People First as an HR super user (H role code or above).
Experience across multiple HR functional areas, especially employment verifications, subpoenas, public records requests, attendance and leave, benefits, onboarding, recruitment and selection, and payroll.
Experience working with proxy rights in multiple sections within People First.
Experience with Florida employment statutes, especially Chapters 22, 110, 112, 119, 121, 435, 440, 447, 448, and 760, and Florida Administrative Code Personnel Rules in the 60L series.
Management or supervisory experience working directly in State of Florida Human Resources, including oversight of locations and/or functional areas.

Responsibilities

Supervise official personnel files for current and former employees, including file reviews and coordination, training and technical assistance for HR technicians, and support for maintaining appropriate files, data, and public records.
Supervise reports and documentation for current and former employees, including processing alerts, filing, review, coordination, and oversight of staff maintaining files, data, and public records.
Supervise and assist with compiling, reviewing, and responding to subpoenas, record requests, legal requests, documentation requests, and public records requests for the Bureau of Human Resources.
Supervise People First reports, contact lists, information requests, searches, queries, and other data tasks.
Administer the agency photo ID badge, security badge, and DMS parking tag programs; enter or delete payroll deductions in People First as needed.
Assist with assigning attendance and leave, payroll, classification, organizational management, and other related HR duties to the Specialist team as needed.
Supervise employment and unemployment verifications and responses, as well as employment reference requests.
Supervise tracking of HR file-retention schedules and coordinate the FDVA Sick Leave Pool Program under the direction of the HRO.
Assist with coordinating and planning HR training and staff development activities for the agency.
Administer and coordinate training through the Learning Management System in the People First HR Information System.
Serve as a People First HR Information System subject matter expert and provide oversight, training, and technical assistance to personnel.
Provide supervision, training, and professional support for agency HR functions and provide direction, training, and support to FDVA HR Field Offices throughout the state.
Back up the Personnel Services Specialist and assist the HR Manager with required HR duties and responsibilities.

Benefits

Excellent retirement package.
Optional deferred compensation plan.
Health insurance available at reasonable premium rates.
Vision insurance available at reasonable premium rates.
Dental insurance available at reasonable premium rates.
Disability insurance available at reasonable premium rates.
Other supplemental insurance available at reasonable premium rates.
Paid vacation leave.
Paid sick leave.
Nine paid holidays and a personal day.
Tuition waiver for State Universities and Community Colleges, up to six credits per semester.