Purchasing Specialist

Tauck•Wilton, CT

About The Position

The Purchasing Specialist will be responsible for various core functions including bid development and enhancement, chasing, and completion. This includes generating and sending supplier bids, meeting pricing deadlines, and ensuring brand standards. The role also involves alternate hotel management, tracking exceptions, updating tour systems, and advising on yield. Additionally, the specialist will manage pre- and post-pricing for stays, generate pricing sheets, enter pricing into the system, and track the status of pre-post programs. The role also includes managing add date processes, generating date sheets and amendments, tracking add date status, and communicating with Yield. Supplemental functions include processing contract amendments, providing analytical support, auditing invoices, verifying rates, conducting motor coach specification surveys, and supporting Tauck1.com & P9. The Purchasing Specialist will also manage partner events, including bookings, guest lists, accommodations, transportation, receptions, supplier manifests, and sponsorship. They will also manage the global operations calendar and team travel.

Requirements

Bid Development and Enhancement
Chasing, and Completion
Alternate Hotel Management
Pre-Post Pricing
Add Date Process
Process contract amendments
General analytical support / on-demand reporting
Invoice auditing and fund recovery
Rate verification (meals, admissions, other published rates)
Conduct motor coach specification surveys
Tauck1.com & P9 support
Partner Event Management
Global Operations Calendar Management

Responsibilities

Generate and send all supplier bids across all tours every yearly contracting cycle, meeting pricing process deadlines and ensuring brand standards are properly represented and bid structure allows for yield materialization reporting.
Chase outstanding bids to ensure 70% of tour cost is in by 1st pricing meeting.
Assist team with staging contracts for signature/completion.
Track all Exceptions as they come in, maintain tour system updates, and advise PM and Purch.
Assist in sending Alt Hotel bids.
Keep track of covered Alt Hotels.
Enter in Alt hotel info and advise yield.
Update relevant green screens.
Fully responsible for pricing all pre and post stays.
Generate and complete pricing sheet for every pre/post hotel and tour; enter pricing into system; and send final package to Pre Post team.
Track status of complete Pre-Post program every contract year.
Generate all date sheets/amendments to reflect the new/additional dates.
Track add date status in the prospecting and contracting phases.
Responsible for all communications with Yield.
Process contract amendments.
General analytical support / on-demand reporting.
Invoice auditing and fund recovery.
Rate verification (meals, admissions, other published rates).
Conduct motor coach specification surveys.
Tauck1.com & P9 support, assist partners with access.
Manage overall bookings, guest lists, accommodations, transportation and receptions for Partner Events.
Manage supplier manifests and communication for Partner Events.
Coordinate supplier sponsorship, from initial ask to tracking, collection and processing of funds for Partner Events.
Manage all Q&A – own and respond to all queries in TauckOne event email.
Assist in coordination of event communications, logistics, agendas and executive summaries, presentations, breakouts, general sessions, partner gifts, etc.
Manage global operations calendar and all team travel.
Track all business travel including conferences, development, training, etc.
Update and inform team of conferences and events.