Purchasing Specialist

Renovation Brands•Florence, AL

1d•$22 - $23•Onsite

About The Position

The Purchasing Specialist is responsible for the creation and management of purchase orders and for serving as the primary liaison with freight partners on behalf of the Renovation Brands supply chain team. This role owns the transactional mechanics of procurement - issuing and tracking POs, coordinating inbound freight, resolving shipping and invoice discrepancies, and maintaining accurate purchasing records - allowing the Director, Demand Planning & Supply Chain Management to focus on strategic sourcing, vendor relationships, and brand-level planning.

Requirements

2+ years of experience in purchasing, procurement, logistics coordination, or a related administrative role
Hands-on experience creating and managing purchase orders in an ERP or purchasing system
Familiarity with freight and logistics operations including carrier coordination and shipment tracking
Proficiency in Microsoft Office, particularly Excel and Outlook
High attention to detail, strong organizational skills, and ability to manage a high volume of transactions

Nice To Haves

Associate's or Bachelor's degree in Business, Supply Chain, Logistics, or a related field
Experience working directly with freight brokers, carriers, or 3PLs
Familiarity with basic accounting concepts including 3-way match and invoice reconciliation
Experience in retail, distribution, or home improvement product categories
Working knowledge of import/export documentation

Responsibilities

Create, issue, and manage purchase orders in the company's ERP system in accordance with approved requisitions
Track all open POs through the full lifecycle - from issuance to receipt confirmation and closure
Confirm order acknowledgments with vendors and resolve discrepancies in pricing, quantities, or delivery dates
Maintain up-to-date PO logs and ensure all orders are properly documented, filed, and accessible
Process change orders and cancellations promptly as directed
Serve as the primary point of contact with freight carriers, brokers, and logistics partners for all inbound shipments
Coordinate pickup and delivery scheduling with freight partners, vendors, and warehouse receiving teams
Track inbound shipments in transit and proactively communicate status updates to the Supply Chain Analyst and Director
Resolve freight exceptions, delays, and claims in coordination with carriers and vendors
Obtain and verify shipping documentation including BOLs, packing lists, and proof of delivery
Maintain day-to-day contact with vendors on order status, shipping timelines, and documentation requirements
Obtain compliance documentation including COAs, certificates of insurance, and import/export paperwork as needed
Escalate vendor performance issues or supply risks to the Director in a timely manner
Review vendor invoices for accuracy against purchase orders and flag discrepancies for resolution
Submit approved invoices to accounts payable and track payment status
Assist with vendor statement reconciliations and resolve billing disputes
Maintain accurate records to support month-end close and audit requests
Keep vendor contact information, freight carrier details, pricing files, and lead time data current in internal systems
Maintain organized records of contracts, pricing agreements, and compliance documentation
Support preparation of purchasing and freight spend reports as requested
Assist with new vendor and carrier setup including collecting W-9s, insurance certificates, and onboarding forms