Surgery Center Purchasing Specialist, FT40

CAMPBELL CLINIC PC•Germantown, TN

About The Position

The Purchasing Specialist oversees facility procurement, sourcing supplies, surgical equipment, pharmaceuticals, and repair services while following applicable regulations and budget constraints. The role coordinates purchasing and vendor relationships, supports inventory planning and accurate distribution, and helps ensure products meet quality, sterility, expiration-date, and regulatory requirements. The specialist also reviews invoices and pricing, manages returns and shipment issues, and acts as the primary contact for product recalls. The position collaborates with clinical department heads and leadership to maintain inventory and forecast needs, and contributes to operational improvements, including cost reductions and efficiencies. Regular, predictable attendance and cooperative working relationships are expected. This is a full-time position.

Requirements

High school diploma or GED.
Two to five years of supply chain management experience in a medical setting, including familiarity with medical supplies, pharmaceuticals, and equipment.
Knowledge of commonly used concepts, practices, and procedures in purchasing.
Proficiency with medical-specific inventory software and Excel.
Excellent organizational skills and attention to detail.
Ability to communicate effectively in English.
Basic arithmetic skills.
Ability to identify and resolve problems promptly.
Computer literacy, including basic computer skills and keyboard use.
Ability to listen and respond well to questions and feedback.
No certificates or licenses required.

Responsibilities

Coordinate procurement of supplies, equipment, pharmaceuticals, and services needed for facility operations.
Identify, evaluate, and source reputable vendors for supplies, surgical equipment, pharmaceuticals, and repair services.
Use Group Purchasing Organization or local purchasing contracts to secure pricing and ensure contract compliance.
Ensure vendors and purchased medical goods adhere to FDA, HIPAA, OSHA, and infection-control standards.
Collaborate with clinical department heads and leadership to maintain a master inventory system and forecast supply demand to prevent critical stockouts.
Meet with vendors to obtain product and pricing information.
Review equipment, supply, and other requests to confirm requisitions comply with facility guidelines.
Order supplies and inventory in a timely manner; notify appropriate departments of backorders, allocation status, and shipping dates; and seek alternative vendors when appropriate.
Organize receipts for supplies, equipment, and services and ensure timely, accurate distribution to appropriate departments.
Locate missing packages and packing slips, contact vendors about shipment problems, and assist with solutions.
Handle product and equipment returns.
Reconcile and conduct final review of invoices, identify discrepancies, check adherence to negotiated prices and terms, and ensure credits are issued and entered.
Maintain good working relationships with vendors.
Research new products and services and screen potential vendors by gathering quotes and information and arranging appointments.
Maintain confidentiality of vendor prices and quotes.
Record price changes in the system and notify appropriate individuals.
Serve as the primary point of contact for recalls, coordinate returns, secure safe alternatives, and work with department heads and Quality Assurance to meet recall requirements.
Verify inbound supplies and equipment meet quality, sterility, and expiration-date requirements.
Attend meetings and in-service opportunities.
Participate in activities to improve ASC operations, including identifying cost reductions and efficiencies.
Maintain regular and predictable attendance and work cooperatively with others.
Perform other duties as assigned.