Purchasing Project Specialist

Wake County Public School System•Raleigh, NC

6d•Hybrid

About The Position

The Purchasing Project Specialist analyzes, verifies, and reconciles purchasing department reports, records, and requests to ensure effective and efficient operations. This role explains rules and procedures to school and central services staff to resolve issues in a timely manner. The specialist supports the Senior Director in establishing, maintaining, and completing projects. Additionally, this position supports departmental financial and purchasing operations by processing payroll, reconciling budgets, managing purchase orders and invoice payments, and procuring departmental supplies and equipment. The role also serves as a backup procurement card administrator and System Trainer/Analyst.

Requirements

Considerable knowledge of Microsoft Office; specifically, Microsoft Word, Excel, Power Point; Google Apps;
Considerable knowledge of, or ability to acquire the knowledge of public laws and school district policies;
Comprehensive knowledge of Oracle, NC SSP, GovDeals, Secretary of State, and district policies and procedures;
Excellent organizational skills;
Effective project management skills and ability to prioritize and conduct several ongoing projects while exercising considerable independent and compliant judgement;
Ability to work independently without close supervision;
Ability to provide and deliver effective training, presentations and communications to a vast audience;
Ability to problem solve and implement efficient corrections and action;
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
Ability to establish and maintain effective working relationships with administrators, teachers, support staff, parents, and community members.
Associates degree from a regionally accredited college or university;
Five years direct experience in public procurement, financial analysis, disposition of assets, or help desk assistance.
An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job may be considered.
Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.

Nice To Haves

Public school experience.

Responsibilities

Performs administrative support functions in support of the Senior Director of Purchasing and department staff, including managing confidential information and communications, routing vendor contracts and tracking vendor open repair or service orders.
Responsible for processing payroll, monitoring and reconciling budget ledgers, preparing monthly budget reports, managing purchase orders and invoice payments, and purchasing office supplies.
Coordinates departmental resources and inventory by organizing, maintaining, and monitoring the department’s supply inventory and ensuring the availability and appropriate management of materials and resources needed to support daily operations.
Maintains and processes records and reports for the department as required by district, local, state and federal policies, procedures, and laws.
Records and reconciles disposition of district assets; prepares reports for internal and external agencies and the Board.
Assists systems trainer and analyst; serves as backup to ensure purchasing system operations are maintained in absence of the system trainer.
Serves as point of contact for help desk related inquiries, assigning staff for effective and efficient resolution and responding to or directing inquiries from school and central administrators and district support staff.
Maintains databases for department to promote efficient and effective responses and actions.
Assists with developing and maintaining compliance with Standard Operating Procedures for departmental use.
Performs other related duties, as assigned.