Purchasing & Logistics Specialist

The O'Connor Group TOG Inc.•Lower Providence Township, PA

About The Position

IMS Trading LLC - Cleanlogic is hiring a full-time Purchasing & Logistics Specialist in the Audubon, Pennsylvania market. The position oversees daily sourcing operations and supplier partnerships to support value, growth, and a resilient supply chain across a complex global network. The role reports directly to the Supply Chain Manager and works within a fast-moving, team-first, entrepreneurial environment. The specialist manages purchasing activities, including overseas supplier relationships, purchase orders, sourcing strategies, production and fulfillment tracking, supplier quality, and cost and invoice coordination. The role also coordinates international ocean freight from origin to U.S. destinations, import compliance and documentation, shipment tracking, freight rates, container bookings, and delivery arrangements. Working across sales, operations, inventory, finance, Product Development, and suppliers, the specialist aligns supply with demand, supports new product launches, manages inventory and supply risks, and leads supplier business reviews. The role also supports the company’s social impact, sustainability, and ethical conduct commitments. Occasional travel to warehouses, ports, or supplier locations may be required.

Requirements

Bachelor’s degree in Supply Chain, Business, International Trade, or a related field preferred, or relevant experience.
At least 5 years of experience in purchasing, logistics, or import coordination, ideally with overseas suppliers.
Strong understanding of international shipping practices, Incoterms, and customs compliance.
Experience working with freight forwarders and customs brokers.
Proficiency in Microsoft Office and supply chain or ERP systems such as NetSuite or SAP.
Excellent communication, negotiation, and problem-solving skills.
Highly organized and able to manage multiple priorities.
Ability to thrive in a fast-paced, fast-growing work environment.
Experience applying landed costs, including freight costs, duties and fees, effects on material costs, and payments to freight forwarders, customs agents, and local carriers.
Research and analytical skills.
Positive and professional demeanor.
High attention to detail.
Ability to make sound independent decisions and work effectively in a team environment.

Nice To Haves

Multilingual skills, such as Mandarin or Spanish.
Occasional travel to warehouses, ports, or supplier locations may be required.

Responsibilities

Source and maintain relationships with overseas vendors and manufacturers, primarily in Asia and Mexico.
Create and manage purchase orders in the ERP system and ensure order accuracy.
Maintain records of goods ordered and received and ensure compliance with industry and government standards.
Collaborate with finance on invoice reconciliation, landed cost analysis, and resolution of invoice or payment-term discrepancies.
Establish and execute the annual bid cycle to negotiate supplier prices and contracts.
Track and monitor production schedules and order fulfillment.
Track and scorecard metrics to meet service requirements and reduce expenses.
Resolve product quality, delivery delay, and order discrepancy issues.
Build and maintain supplier relationships and ensure supplier quality assurance compliance.
Implement purchasing strategies to meet material and service needs for quality, volume, availability, and pricing.
Coordinate ocean freight shipments from origin to final U.S. destination with freight forwarders, customs brokers, and shipping agents.
Ensure compliance with local import regulations and required documentation, including commercial invoices, packing lists, and bills of lading.
Monitor shipping schedules and manage delays or reroutes.
Track shipments and provide regular updates to internal teams.
Coordinate with warehouse or distribution teams to ensure receipt of goods.
Negotiate freight-forwarding rates, approve container bookings, and confirm shipments.
Manage import containers from suppliers directly to IMS, a third-party logistics provider, or a customer’s warehouse.
Provide forwarders with appropriate documentation to avoid delivery delays.
Communicate proactively with sales, operations, and inventory teams to align supply with demand forecasts.
Lead supplier business reviews to drive continuous improvement initiatives.
Collaborate with business functions on planning to mitigate risk and maintain correct inventory levels.
Partner with Product Development and Sales to help meet new-product launch dates.
Make decisions in alignment with the company’s sustainable sourcing and production standards approval process.
Align daily work practices with the company’s inclusivity, sustainability, and ethical conduct commitments.
Adhere to workplace safety standards, participate in safety training, and report hazards or unsafe conditions.