Purchasing & Logistics Coordinator

MRC Polymers•Romeoville, IL

31d•Hybrid

About The Position

The Purchasing & Logistics Coordinator is responsible for supporting purchasing activities and coordinating inbound logistics for the Romeoville facility. This position serves as a primary point of coordination between Purchasing, Shipping & Receiving, Accounting, suppliers, carriers, and other internal departments to ensure materials are purchased, scheduled, received, documented, and processed accurately and on time. The Purchasing & Logistics Coordinator manages purchase orders, inbound freight scheduling, purchasing and receiving documentation, supplier communications, material samples, inventory adjustments, and related reporting. The position is responsible for proactively following open orders, shipments, documentation issues, and discrepancies through resolution and communicating changes or potential problems to the appropriate departments.

Requirements

High school diploma or equivalent required.
Strong organizational skills and attention to detail.
Excellent time-management skills with the ability to manage multiple deadlines and priorities.
Strong written and verbal communication skills.
Ability to communicate professionally with suppliers, carriers, customers, and employees at all levels of the organization.
Ability to independently follow purchase orders, shipments, documentation, and outstanding issues through resolution.
Strong analytical and problem-solving skills.
Ability to identify discrepancies in purchase orders, invoices, receiving records, freight documentation, and inventory records.
Ability to maintain accurate records and reports.
Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and related business systems.
Ability to learn and effectively use purchasing, ERP, inventory, and transportation management systems.
Ability to work effectively across multiple departments without direct supervisory authority.
Ability to prioritize urgent transportation or material issues while maintaining routine purchasing responsibilities.
Understanding of applicable OSHA and other related workplace safety policies and best practices.
Only individuals authorized to work in the United States now and for the foreseeable future will be considered for this position.

Nice To Haves

Associate degree in business, supply chain, logistics, purchasing, or a related field preferred.
At least three years of experience in purchasing, procurement support, logistics, transportation coordination, inventory, shipping/receiving administration, or a related role preferred.
Experience creating and maintaining purchase orders preferred.
Experience coordinating inbound freight and working with carriers or transportation management systems preferred.
Experience working in a manufacturing, warehouse, recycling, distribution, or similar operational environment strongly preferred.
Experience working with purchasing, receiving, inventory, and invoice documentation preferred.

Responsibilities

Generate and maintain purchase orders accurately and in a timely manner.
Coordinate with the Purchasing team regarding material requirements, purchase orders, supplier documentation, and inbound material.
Communicate with suppliers regarding purchase orders, shipment status, delivery schedules, documentation, samples, and other purchasing-related matters.
Follow up on outstanding purchase orders and expected delivery dates.
Maintain organized and accurate purchasing records and supporting documentation.
Coordinate inbound material samples with suppliers and the Purchasing team.
Organize, identify, track, and maintain facility and purchasing lab samples and associated documentation.
File and maintain returned lab packets and related purchasing documentation.
Maintain and distribute the weekly lab pass/fail report.
Assist with researching purchasing discrepancies and obtaining information needed to resolve issues.
Maintain and update the inbound cost-per-pound report and related purchasing information.
Identify overdue, incomplete, or inaccurate purchasing documentation and follow through until resolved.
Coordinate and maintain the inbound receiving schedule for the Romeoville facility and coordination with the Lawndale facility.
Schedule inbound freight and receiving appointments using the company's transportation management system, including Argus TMS.
Coordinate inbound truck schedules with Shipping & Receiving based on facility capacity and operational requirements.
Communicate with suppliers, customers, carriers, brokers, and internal personnel regarding appointments, shipment status, delays, schedule changes, and documentation requirements.
Monitor scheduled inbound shipments and proactively address late, missed, or changed deliveries.
Attend scheduled logistics/operations meetings with transportation providers, including the weekly Argus LOP meeting.
Maintain accurate receiving schedules, transportation records, logs, and related documentation.
Communicate inbound material information and scheduling changes to Purchasing, Shipping & Receiving, Accounting, and other affected departments.
Assist with resolving freight, delivery, receiving, and documentation discrepancies.
Reconcile receiving reports against supplier invoices and purchasing documentation.
Coordinate with Accounting, Purchasing, and Shipping & Receiving to resolve missing or incomplete invoice, PO, and receiving documentation.
Research discrepancies involving quantities, pricing, purchase orders, receipts, freight, or supplier invoices and coordinate resolution with the appropriate department.
Maintain the Inventory Adjustment Log and ensure adjustments are submitted and followed through to completion in a timely manner.
Maintain accurate records needed to support invoice processing and purchasing reconciliation.
Provide Accounting with purchasing and receiving documentation as needed for invoice processing.
Maintain assigned purchasing, logistics, receiving, inventory, and cost reports.
Monitor open action items and follow them through completion rather than relying on other departments to initiate follow-up.
Communicate unresolved issues, delays, discrepancies, or potential supply interruptions to the appropriate manager.
Serve as a point of coordination between Purchasing, Shipping & Receiving, Accounting, suppliers, and transportation providers.
Maintain accurate schedules, trackers, reports, and records used to coordinate purchasing and logistics activities.
Identify opportunities to improve purchasing, receiving, logistics, documentation, and communication processes and make recommendations to management.
Perform other related duties and responsibilities as assigned.