Purchasing & IT Administrative Assistant
About The Position
Triton Stone Group is seeking a detail-oriented and highly organized Purchasing & IT Administrative Assistant to support our IT, Systems, Purchasing, and Supply Chain teams. This role is responsible for managing company technology assets, coordinating employee onboarding and offboarding, supporting mobile device administration, assisting with forecasting and purchasing processes, and providing administrative support across multiple departments. The ideal candidate is proactive, tech-savvy, and able to manage multiple priorities while maintaining accurate records and delivering excellent internal customer service.
Requirements
- Detail-oriented
- Highly organized
- Tech-savvy
- Able to manage multiple priorities
- Maintain accurate records
- Deliver excellent internal customer service
- Experience with Apple Business Manager
- Experience with Workspace ONE
Responsibilities
- Maintain accurate records of company computers, mobile devices, accessories, and technology inventory.
- Coordinate equipment setup and distribution for new hires and employee transfers.
- Track device shipments, returns, and asset assignments.
- Conduct periodic audits to ensure inventory accuracy and compliance.
- Assist with computer procurement, replacements, and equipment lifecycle management.
- Manage company asset tagging and inventory documentation.
- Maintain records for company-issued mobile devices and assigned users.
- Assist with mobile device orders, upgrades, activations, and account changes.
- Update user and location information within mobile management platforms.
- Support administration of Apple Business Manager and Workspace ONE.
- Perform monthly audits to ensure mobile device records remain accurate.
- Support onboarding activities, including technology setup and account coordination.
- Process employee offboarding requests and ensure recovery of company assets.
- Maintain onboarding and offboarding tracking systems and documentation.
- Coordinate with managers and internal departments to ensure a seamless employee transition process.
- Assist with scheduling platform administration, including maintaining employee profiles and calendars.
- Support company reporting by compiling and maintaining operational data.
- Provide general administrative support for IT and Systems initiatives as needed.
- Generate and maintain weekly and monthly inventory and sales forecasting reports.
- Prepare, update, and organize forecasting files and supporting documentation.
- Monitor purchase order status and update records with supplier and shipping information.
- Maintain accurate ETA, production, and shipment tracking information.
- Assist planners with purchase order creation, modifications, transfers, and documentation.
- Support drop-ship and special-order purchasing activities.
- Maintain purchasing records, notes, and supporting documentation to ensure visibility and accuracy throughout the procurement process.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
