Purchasing Coordinator - Purchasing

Hard Rock Hotel & Casino Ottawa

2d•Hybrid

About The Position

The Purchasing Coordinator supports the efforts of the Purchasing Department. This role involves data entry, spreadsheet creation and maintenance, rebate tracking, file maintenance, and other record-keeping functions. The coordinator interfaces with vendors at all levels and internally with employees and co-workers to ensure the exactness of materials/services. They must maintain current knowledge of purchasing policies and procedures, quotations, different types of purchase orders, and vendor confidentiality. The position also involves expediting the delivery of goods, items, and services, and adhering to Support Services Policies and Procedures. The role requires demonstrating actions and behaviors that reinforce the Company’s mission and values, ensuring prompt notification of any observed illegal acts or ethics violations, and showing a commitment to responsible gaming and alcohol service.

Requirements

Minimum one year of clerical/invoicing/purchasing experience
Strong Microsoft Office skills including Word and Excel
Ability to add, multiply, divide and calculate weighted averages and percentages
Strong organizational skills and attention to detail
Personable and ready to offer quality service to staff, vendors and guests
Ability to read, write and interpret policies, instructions, etc.
Background checks may include, but are not limited to: Criminal Background Check

Nice To Haves

Experience with scheduling and preparing space, equipment and materials for on and off site meetings
Experience with Stratten-Warren preferred
One or more years of F & B purchasing experience preferred

Responsibilities

Data entry and buyer support.
Spreadsheet creation and maintenance.
Rebate tracking, file maintenance, and other record keeping functions.
Interfaces at all levels with vendors.
Interfaces internally with employees and co-workers to determine exactness of materials/services
Maintains current knowledge of purchasing policies and procedures, quotations, different types of purchase orders, vendor confidentiality, etc
Performs other duties and responsibilities as assigned.
Expedites delivery of goods, items and services.
Must adhere to the Support Services Policies and Procedures.
Demonstrate actions and behaviors that reinforce the Company’s mission, “Unconquered Vision, Unparalleled Service, Unlimited Future,” and values of Fast, Fun, Friendly, Fresh and Focused in all we do
Exhibit conduct in accordance with all company and departmental policies and procedures
Ensure prompt and discrete notification to management and/or the Ethics Hotline of any observation of illegal acts or internal ethics violations
Show a commitment to ensuring responsible gaming and responsible alcohol service by discretely notifying appropriate management of concerns and observations