Purchasing Coordinator
About The Position
As a Purchasing Coordinator (Food & Beverage) at dnata Catering, you will prepare and expedite purchase orders and monitor approvals through receipt of the ordered services or items. You will review and replenish inventory, schedule deliveries, and ensure the kitchen requisitions the correct materials. The role also maintains accurate files, provides advice on scheduling and inventory planning, and performs specialized administrative support functions. The position supports the planning and purchasing of key ingredients, product cost control, and budgeted food costs. It works with suppliers, receiving teams, stakeholders, and Accounts Payable to coordinate deliveries, record receiving transactions, resolve accounting issues, and support three-way matching. The role must comply with local and national regulatory requirements and dnata policies. Essential duties are performed indoors in an environment where noise can range from minimal to loud. The position requires regular standing, walking, reaching, stooping, kneeling, or crouching, and regularly lifting or moving up to 30 pounds.
Requirements
- High school diploma.
- Three years of related purchasing and sourcing experience.
- Strong documentation skills.
- Experience with inventory management.
- Proficiency in Microsoft Word and Excel.
- Experience with purchasing parts and ordering.
- Ability to multitask under time limits and maintain precise attention to detail and accuracy.
- Ability to follow simple to complex instructions.
- Regular attendance and punctuality, and ability to complete work on time and meet productivity standards.
- Ability to regularly stand, walk, reach, stoop, kneel, or crouch, and regularly lift or move up to 30 pounds.
- Must be legally authorized to work in the United States at the time of application and throughout employment without current or future sponsorship from dnata Catering USA.
Nice To Haves
- Customer service experience.
- Experience in food and beverage, food manufacturing, or inflight catering.
Responsibilities
- Plan, coordinate, and support the purchase of key ingredients.
- Prepare, monitor approvals for, submit, and expedite purchase orders.
- Implement systems and procedures for effective product cost control.
- Review and replenish inventory of uniforms, PPE, pantry items, and operational supplies.
- Schedule deliveries for stock items.
- Monitor and control costs to ensure budgeted food costs are met.
- Collaborate with suppliers on delivery of key products.
- Ensure receiving transactions are promptly recorded in soft systems.
- Research, track, and resolve accounting problems.
- Support the three-way matching process in coordination with stakeholders and Accounts Payable.
- Continuously monitor the status of main vendor accounts.
- Maintain accurate and easily accessible files.
- Provide advice on scheduling, inventory planning, and control based on data analysis.
- Perform specialized administrative support functions.
- Ensure compliance with local and national regulatory requirements and dnata policies.
- Perform other duties as assigned by management.
Benefits
- Eligible full-time employees receive 401(k) and medical, dental, and vision healthcare benefits.
- Complimentary breakfast, lunch, and dinner during the shift.
- Mentoring, volunteer, and professional development opportunities.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
