Purchasing Coordinator

Inland Label and Marketing Services•La Crosse, WI

11d

About The Position

The Procurement Support Specialist coordinates and processes purchase orders for materials, supplies, equipment, and inventory items through approved vendors. The position seeks cost-effective pricing and favorable delivery terms while following company policies and procedures. It serves as a liaison among suppliers, internal departments, and end users, supporting timely communication and workflow throughout the purchasing process. The role responds to purchase requests and modifications, tracks order progress, and maintains accurate, current documentation. The position also supports inventory control, supplier qualification and performance tracking, continuous improvement, department procedures, and purchasing reports. It operates in a demanding, fast-paced, people-oriented manufacturing environment with frequent changes, interruptions, and multiple project assignments. The schedule is typically standard business hours, with flexibility required for occasional responsibilities and meetings outside those hours, including weekends.

Requirements

An associate or bachelor's degree in Accounting, Business Administration, Supply Chain, or Finance.
Three years of related work experience, or a combination of education and experience.
Strong attention to detail and organizational skills.
Exceptional time-management skills.
Strong business-partner engagement and relationship-development skills.
Strong verbal, written, and presentation skills.
Ability to handle multiple priorities in a fast-paced environment.
Proficiency in Microsoft Office Suite and willingness to learn additional systems as needed.
Versatility, flexibility, and willingness to work enthusiastically with changing priorities.

Nice To Haves

Bachelor’s degree in Business, Supply Chain, or Finance.
Experience in printing, packaging, or a related field.
Lean management skills.

Responsibilities

Obtain quotes, place and expedite orders with approved suppliers, create purchase orders, coordinate with scheduling to ensure goods are available when needed, track orders for on-time delivery, and prepare requisitions for approval.
Prepare and process purchase orders for materials, supplies, and equipment in accordance with company policies and budgetary constraints.
Communicate with suppliers to confirm pricing, availability, and delivery schedules; set expectations and resolve supplier issues.
Maintain inventory levels consistent with management-set goals.
Communicate with internal departments to understand and meet their needs.
Maintain accurate stock-code information in SYSPRO, including lead times, pricing, supplier information, and purchase-order data.
Enter new part numbers in the company ERP system.
Monitor SYSPRO minimum, maximum, safety, and current inventory parameters, and recommend adjustments to management.
Monitor and order general office supplies, and keep common areas and supply rooms stocked, clean, and organized.
Assist in developing new supply sources and qualifying suppliers.
Track supplier performance against order specifications and assist with maintaining supplier scorecards.
Support continuous improvement by documenting and helping develop purchasing and inventory-control best practices.
Recommend process enhancements to improve procurement efficiency and vendor performance tracking.
Establish and maintain department Standard Operating Procedures.
Produce, update, and publish applicable reports through QlikSense.