Purchasing Coordinator

Alliance Steel•Oklahoma City, OK

About The Position

The Purchasing & Materials Coordinator supports procurement and coordination of materials needed for manufacturing and project operations. Working closely with Detailing, Engineering, Production, Sales, and Estimating, the role gathers material requirements, obtains pricing, issues purchase orders, and tracks deliveries. It helps ensure materials are available to meet production schedules while maintaining accurate purchasing records and supporting inventory and material planning activities.

Requirements

Experience in purchasing, procurement, materials planning, inventory management, or supply chain operations.
Experience with ERP/MRP systems.
Proficiency in Microsoft Excel, including pivot tables, filters, lookups, and data analysis.
Strong organizational and project coordination skills.
Strong negotiation and vendor management abilities.
Strong analytical and problem-solving skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities in a fast-paced manufacturing environment.
Ability to lift 25 lbs. and bend, squat, kneel, sit, and/or stand for extended periods, with or without reasonable accommodation.
Vision abilities required include close vision, distance vision, and depth perception.

Nice To Haves

Bachelor's degree in Supply Chain, Business, Finance, Accounting, Construction Management, or a related field.
Experience working in a manufacturing, steel fabrication, or construction-related environment.
Understanding of steel products, structural materials, and fabrication processes.

Responsibilities

Review material requirement reports, detailing reports, Tekla reports, and ERP planning reports to support purchasing activities.
Gather and organize structural pre-orders and material requirements from Detailing, Engineering, Sales, and Production.
Create and manage purchase orders for structural steel, building components, shop supplies, maintenance items, and other operational materials.
Follow up with suppliers to monitor order status and support on-time material delivery.
Obtain supplier quotations and assist in gathering pricing information for estimating and project planning.
Maintain positive supplier relationships and help coordinate pricing, lead times, and delivery schedules.
Coordinate with Production, Sales, Engineering, and Estimating to help ensure materials are available when needed.
Create and maintain item records, vendor information, and purchasing documentation in the ERP system.
Prepare purchasing, inventory, usage, and open-order reports as requested.
Maintain purchasing records and supporting documentation related to suppliers and inventory planning.
Assist with planning material purchases and inventory replenishment to support production requirements.
Track material pricing and maintain current purchasing information for estimating and purchasing decisions.
Prepare and maintain customer agreements for advance material purchases and long-lead items.
Coordinate transportation and delivery logistics with suppliers and internal departments.
Assist with resolving supplier, delivery, and material availability issues.
Support inventory accuracy through proper purchasing procedures and record maintenance.
Provide updates on open orders and critical material purchases during meetings and project discussions.
Provide backup support for purchasing, materials planning, and related administrative activities as needed.