Purchasing Coordinator

View Homes•Colorado Springs, CO

2d•$45,600 - $56,700

About The Position

The Purchasing Coordinator is responsible for generating purchase orders in addition to researching, verifying, and amending invoices received from the Accounting Department. This position will also research and respond to all inquiries from site agents, trades, employees, and suppliers. This position cultivates a culture of continuous improvement and actively drives process optimization and skill enhancement within the team and the organization.

Requirements

High School Diploma or GED High school diploma or equivalent. Required.
A minimum of 1 year of experience in purchasing or equivalent in residential construction. Required.
Proficient in Microsoft Word, Excel, PowerPoint, etc.
Ability to manipulate and be proficient with PCs and Windows applications.

Responsibilities

Creates assembly budget, to include all change orders and site-specific assembly as needed.
Issues budgets to the accounting department; creates POs, issues to the accounting department, and issues POs to Suppliers and Subcontractors.
Creates POs for all costs over/under variances for budget tracking.
Monitors variances and brings to the attention of the Purchasing Manager as needed, regarding variances and/or Change Order issues.
Ensures that all Change Orders, Incentives, and/or Custom Change orders are processed through appropriate software and distributed to proper Suppliers, Sub-Contractors, and internal customers.
Checks all jobs before distribution to the Production Department for weekly disbursement, including accuracy of plot plans, job inspection reports, and change orders.
Processes weekly payroll to ensure that trades are paid correctly and that payments are processed within the budgeted amount. Alert the Production manager or project managers of any issues that must be addressed for proper payment.
Reviews each job and sets up current software, ensures legal description is correct from the Accounting Department, and guarantees that information matches plot plan descriptions.
Processes Quarterly Rebates.
Ensures all vendor files are complete and accurate, including COI, W-9, etc.
Ensures that all POs are reviewed and reconciled at closing.
Maintains proper files for accounting for change orders and incentives at each home.
Maintains positive communication channels to help flow information from department to department.
Participates in training when needed. This includes learning product knowledge, procedural proficiencies, and computer software.
Adheres to departmental operating guidelines and View Homes’ Employee Manual.
Performs other duties as assigned by the Purchasing Manager, Director of Purchasing, or VP of Operations.
Fosters, encourages, and rewards a fun, positive, thriving values-based culture!