Purchasing Coordinator

North Carolina's Electric Cooperatives•Raleigh, NC

2h•Onsite

About The Position

To provide support services to the purchasing function and the continued development, revision, and implementation of the ongoing program of procurement of approved and/or specified materials and services.

Requirements

High school diploma or equivalent required with 2 years of college or professional training and experience.
2 or more years of work experience in a customer service oriented environment and direct interaction with customers/clients
Effective working knowledge of office procedures and purchasing procedures preferred.
Working knowledge of computers and office machines with good understanding of filing systems and follow-up.
Accurate typist with at least 60 wpm with ability to type numerals effectively.
Ability to operate a variety of office equipment such as computer terminal, PC, calculator, and copier / printer.
Must understand and be able to compute discounts, percentages, various units of measure, etc.
Must possess effective telephone and written business communication skills.

Responsibilities

Maintains and improves upon electronic records for purchasing department.
Maintains and improves upon an effective order acknowledgement and expediting follow-up system for purchasing orders.
Review order acknowledgement report daily and update as necessary.
Process order acknowledgements as they are received and update system and assist buyers in reconciling discrepancies.
Requests quotations and/or information as directed by Director of Purchasing.
Regularly reviews open order reports to spot past due items to start expediting.
Monitors receiving report daily and assists with adjusting base pricing on the system as necessary.
Assists buyers in entry and proofreading of purchase orders in preparation for approval.
Sets up new vendor information on the system.
Sets up new non-stock items on the system.
Initiates adjustments with vendors at the direction of buyers involving purchasing, purchase order revisions, and cancellations.
Works close with warehouse to reconcile shipping discrepancies.
Place orders directly with suppliers as directed by Director of Purchasing.
Assists with emergency work plan during severe weather as directed.
Perform other functions or duties as required or directed.