Purchasing Clerk

PGA National Resort & Spa•Palm Beach Gardens, FL

About The Position

The Purchasing Clerk supports purchasing, inventory, receiving, and delivery operations for the resort. The role prepares or edits purchase orders, checks inventory against business requirements, places supplier orders, and maintains departmental records. The clerk checks deliveries against purchase orders and invoices, follows up with suppliers about delays or damaged or incorrect shipments, and receives food, beverage, and general invoices in Birchstreet. The position also delivers orders to the appropriate departments or outlets, fulfills and delivers storeroom requisitions, and performs shipping and receiving duties. The role requires fluent spoken and written English to communicate with vendors, drivers, departments, and guests.

Requirements

Ability to multitask and manage multiple tasks effectively.
Strong knowledge of accounting procedures.
Ability to work with computers and software.
Good communication skills for interacting with company departments and outside contacts.
Knowledge of shipping and receiving processes.
Fluent spoken and written English.
Ability to lift up to 50 pounds and operate a pallet jack.
Excellent verbal communication skills.
Ability to follow detailed written or oral instructions and handle problems involving a few concrete variables in standardized situations.
Ability to communicate and work well with fellow employees, maintain a presentable appearance and manner, process administrative work, and resolve guest and employee conflicts.
Ability to stand, walk, use hands to finger, handle, or feel, reach, pull, push, and stoop, kneel, crouch, or crawl; may occasionally need to climb or balance.
Ability to regularly lift or move up to 50 pounds and occasionally lift or move up to 100 pounds.
Ability to use a telephone and copier machine.

Nice To Haves

Previous experience in a similar hotel or resort setting.

Responsibilities

Prepare or edit purchase orders for various departments.
Check stock inventory to meet the resort’s business requirements.
Place orders with suppliers and vendors.
Maintain and update the department’s filing system.
Check deliveries against purchase orders and invoices for accuracy.
Communicate with suppliers and vendors about delivery delays and damaged or incorrectly quantified goods.
Receive food, beverage, and general invoices against purchase orders using Birchstreet.
Deliver orders to the proper department or outlet.
Fulfill and deliver storeroom requisitions.
Perform shipping and receiving duties.
Communicate with vendors, drivers, departments, and guests in spoken and written English.