Purchasing Clerk

Linn Products Inc.•Charlotte, MI

About The Position

The Purchasing Clerk procures company supplies and services and ensures purchasing activities comply with company policies and procedures. The role prepares purchase orders from approved requisitions, coordinates orders and deliveries with suppliers, resolves discrepancies among purchase orders, packing slips, and invoices, and keeps requestors informed about order details and status. The position also coordinates returns and credits, seeks opportunities to improve purchasing value, and maintains appropriate office-supply levels. Regular, punctual attendance during established work hours is required.

Requirements

Ability to work independently and carry out assigned tasks.
Familiarity with ERP systems.
Proficiency in Microsoft Office, specifically Outlook and Excel.
High school diploma required.
Three to four years of on-the-job experience.
Strong attention to detail, basic mathematical and numerical accuracy, clear written and verbal communication, and problem-solving abilities.
Ability to perform essential job functions consistently, safely, and successfully in accordance with applicable ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to lift up to 10 pounds.
Ability to stand and walk for brief periods; the position is primarily sedentary.

Nice To Haves

Associate degree or above preferred.

Responsibilities

Promptly and accurately prepare purchase orders for materials and services based on approved purchase requisitions.
Check requisitions for proper authorization and compliance with company procurement policies and procedures.
Schedule and confirm delivery, pricing, and freight charges to complete purchase orders.
Address and resolve mismatches among purchase orders, packing slips, and vendor invoices.
Provide requestors with timely feedback about order particulars, availability, and delivery dates.
Review open orders regularly, contact suppliers for delivery-status updates, and inform requestors.
Coordinate returns of discrepant materials and obtain credits for returns.
Pursue opportunities to improve purchase value through lower prices, better quality, better delivery, or competitive advantage.
Maintain appropriate levels of office supplies, including paper, printer supplies, and envelopes.
Maintain compliance with company policies and procedures.
Maintain regular and punctual attendance within established work hours.