#1781 | Purchasing Assistant - Temporary Position

ALL METALS PROCESSING OF ORANGE COUNTY • Stanton, CA

2d

About The Position

The Purchasing Assistant provides administrative, clerical, and operational support to the purchasing department under general supervision. The role manages purchase order entry, documentation control, order tracking, and vendor communication to support continuous supply chain flow and timely deliveries. It also provides operational backup to the Purchasing Manager by assisting with routine order placement and price verification as needed.

This is a temporary position. The schedule is 7:00 AM to 3:30 PM. Due to ITAR regulations, the employee must be a U.S. Person (U.S. Citizen or Permanent Resident).

Requirements

• High school diploma, GED, or equivalent.
• Working knowledge of Microsoft Office Suite, including intermediate Microsoft Excel skills with spreadsheets, basic formulas, and data filtering, as well as email platforms.
• Ability to organize records systematically, prioritize competing deadlines, and follow through on pending tasks with minimal oversight.
• Clear, professional written and verbal communication skills for supplier relations and internal coordination.
• Punctuality, accountability, and strong workplace ethics.
• Must be a U.S. Person (U.S. Citizen or Permanent Resident) due to ITAR regulations.

Nice To Haves

• Prior administrative support or clerical experience in a purchasing, procurement, or supply chain department.
• Hands-on familiarity with ERP or MRP software, such as SAP, NetSuite, Epicor, or Sage.
• Basic understanding of general ledger accounts, three-way matching principles, and procurement terminology such as PO, RFQ, lead times, and packing slips.

Responsibilities

• Enter and maintain purchase orders in the ERP system, verifying GL expense codes, department allocations, part numbers, unit pricing, quantities, and delivery schedules.
• Review requisitions and supporting documentation against vendor quotes, contracts, and specifications before transmitting purchase orders to suppliers.
• Follow up with vendors by phone and email to track order status, confirm estimated shipping and delivery dates, and update internal delivery schedules.
• Work with suppliers, internal accounting and accounts payable teams, and receiving personnel to investigate and reconcile invoice pricing, quantity, and receipt discrepancies.
• Communicate professionally with vendors, carriers, and internal departments about order progress and fulfillment issues.
• Digitize, scan, index, and archive purchase orders, confirmations, and shipping documents in accordance with company record-retention standards.
• Provide coverage for the Purchasing Manager during absences or high-volume periods, including placing routine orders, obtaining vendor quotes, and confirming line-item pricing.
• Follow company procurement policies, ethical purchasing standards, and facility safety regulations.
• Perform related purchasing and administrative tasks as assigned by department leadership.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED