Purchasing Assistant

Standex•Sugar Land, TX

About The Position

The Purchasing Assistant supports purchasing operations by maintaining supply inventory, coordinating with suppliers, and keeping purchasing records and ERP information accurate. The role assists with competitive pricing, purchasing and delivery issue resolution, shipment tracking, invoice and shipping document accuracy, supplier documentation, and administrative support for the Purchasing Department. It also maintains office and warehouse supply programs across both warehouses and provides backup support across purchasing functions.

Requirements

Knowledge of purchasing functions, inventory control, and supply management systems.
Strong Microsoft Excel skills.
Good organizational skills and attention to detail.
Ability to maintain accurate purchasing records and manage multiple tasks.
Ability to communicate effectively with suppliers and internal departments.
Ability to move around the facility and work both inside and outside the office environment.
Strong communication and interpersonal skills.
Problem-solving skills and the ability to resolve supplier and delivery issues.
Ability to work collaboratively with purchasing, warehouse, receiving, and other departments.
Proficiency in Microsoft Excel and ability to learn and use ERP systems.
Commitment to maintaining organized records and following company policies and procedures.
Flexibility and willingness to provide support across purchasing functions as needed.

Nice To Haves

One to two years of purchasing experience preferred.
Familiarity with global purchasing processes preferred.
One year of importing experience preferred.

Responsibilities

Create purchase orders and send them to the appropriate suppliers.
Maintain office and warehouse supply programs, coordinating inventory and supplies across both warehouses.
Register products under warranty and maintain warranty records.
Develop, organize, and maintain purchasing records and files.
Receive order confirmations and maintain accurate delivery dates in the ERP system.
Enter shipment tracking information and verify part numbers, pricing, and tariff codes on international purchasing invoices and shipping documentation.
Review and correct invoices and packing slips, or coordinate corrections with suppliers to support customs clearance.
Contact suppliers for quotations and assist in resolving pricing, quality, delivery, and invoice discrepancies.
Match invoices, packing lists, and receiving records, and resolve receiving discrepancies.
Collect and maintain supplier documentation required for ISO compliance and other company requirements.
Enter non-conformance and supplier process information into the RMA database.
Enter services, taxes, freight charges, and office supplies into the ERP system.
Track FedEx, DHL, and other purchasing shipments, and file claims when necessary to resolve shipping issues.
Maintain and update purchasing reports and participate in meetings as required.
Perform general office duties and other administrative tasks as assigned.
Provide backup support for all functions of the Purchasing Department.
Follow company policies, procedures, practices, and applicable safety requirements.
Perform other related duties as assigned by management or supervision.