Purchasing Assistant

Bloodworks NW • Renton, WA

4d • $29 - $43 • Remote

About The Position

Bloodworks Northwest is hiring a part-time Purchasing Assistant for its Materials Management team. Under the direction of the Materials Manager, the role provides administrative support to Materials Management personnel so they can procure and control the supplies, services, and equipment needed for Bloodworks’ safe and timely operation. This is a remote position; the hired employee must reside in Washington or Oregon.

The position involves extensive close work and continuous computer-monitor work in an office environment. Telecommuting is a frequent condition of the role. The job has indirect exposure to bloodborne pathogens and requires working scheduled holidays and weekends. Extended hours are rare, though the employee may be asked to work extended hours or at a different location during inclement weather.

Requirements

• High school diploma or GED.
• 1–2 years of experience providing administrative support to management and professional personnel.
• Highly organized, able to multitask, and able to work under pressure to meet established deadlines and service goals.
• Strong customer-service orientation and outstanding telephone customer-service skills.
• Good technical-writing skills.
• Ability to work under stress and interact with vendors and Bloodworks employees across departments and levels of responsibility using judgment, tact, and diplomacy.
• Ability to work effectively in a team and independently without continuous direct supervision.
• Strong attention to detail.
• Functional proficiency with Microsoft Office applications.
• Must reside in Washington or Oregon.

Nice To Haves

• Experience with Microsoft Dynamics Great Plains software.

Responsibilities

• Provide independent administrative support to the Materials Manager, Buyers, and Inventory Analyst.
• Give departments and assigned buyers advance notice of pending capital purchases and provide required forms and documentation.
• Maintain electronic and hard-copy files for critical or qualified vendors, general vendors, and departmental material data sheets (MDS).
• Serve as the point of contact for assigned vendors when additional hands-on administration is required.
• Maintain records of current Group Purchasing Organization (GPO) and vendor affiliations, as well as GPO pricing.
• Maintain Materials Management training records.
• Assist with maintaining computerized department catalogs.
• Notify appropriate departments of product recalls and maintain records of recall outcomes.
• Enter data and assist with reconciling month-end warehouse and department-site inventories.
• Assist Buyers on behalf of an absent Buyer as required.
• Comply with applicable Standard Operating Procedures (SOPs).
• Perform other duties as assigned.

Benefits

• Medical, dental, vision, and life insurance for employees regularly scheduled for 24 or more hours per week; family coverage is also available.
• Participation in retirement plans (401a and 401b).
• Consolidated paid leave program, with 4.8–6.8 weeks of time off accrued per year based on length of service.
• Subsidized transit program.
• Educational reimbursement.
• Candidates hired from outside the service area may be eligible for a relocation assistance bonus.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED