Purchasing Agent

Binsky•Ewing, NJ

About The Position

The Purchasing Agent procures materials, equipment, and subcontracted services for projects in Binsky’s large-project MCaP division. The role works with project managers, estimating, field operations, and vendors to acquire HVAC, plumbing, piping, and related construction materials on time and cost-effectively. The Purchasing Agent develops supplier relationships, negotiates pricing and contracts, manages buyout activities, and tracks procurement schedules to support project budgets and deadlines. Responsibilities include purchasing equipment and materials for assigned projects; reviewing drawings, specifications, equipment schedules, and material lists; obtaining and comparing quotes; negotiating supplier terms; coordinating substitutions and subcontract purchases; preparing and checking purchase orders; and providing purchasing information for project cost tracking. The role also identifies savings opportunities while ensuring project needs are met.

Requirements

High school diploma or GED required.
Minimum of 5 years of experience in purchasing, procurement, vendor negotiations, or subcontractor buyouts within the mechanical, HVAC, plumbing, or construction industry.
Experience sourcing and procuring mechanical construction materials, equipment, and subcontracted services.
Demonstrated success managing supplier relationships and supporting project procurement requirements.
Strong knowledge of mechanical construction materials, equipment, and industry suppliers.
Understanding of procurement processes, purchasing best practices, and subcontract buyout procedures.
Familiarity with construction project schedules, budgets, and material lead times.
Strong contract and vendor negotiation skills.
Ability to develop and maintain productive supplier and subcontractor relationships.
Proficiency with ERP systems, purchasing software, and Microsoft Office applications.
Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously.
Strong verbal and written communication skills.
Effective problem-solving and decision-making abilities in a fast-paced construction environment.
Able to lift and/or move up to 30 lbs.

Nice To Haves

Familiarity with KOJO or Sage Intacct.

Responsibilities

Purchase HVAC and plumbing equipment, pipe, valves, fittings, hangers, supports, and related materials for assigned projects.
Review drawings, specifications, equipment schedules, and material lists to confirm purchasing requirements.
Clarify scope or product questions with appropriate project or technical staff.
Obtain and compare quotes, identify inclusions and exclusions, and recommend purchases based on price, availability, quality, and project requirements.
Negotiate pricing, delivery, freight, and payment terms within company guidelines; refer unusual terms or significant commitments to the Director of Procurement for review.
Build positive supplier relationships and work with project teams to resolve supply issues.
Coordinate approval of proposed substitutions before ordering.
Assist with assigned subcontract purchases, including scope comparisons and required documentation, in coordination with Project Management.
Prepare complete purchase orders with correct scope, quantities, pricing, job numbers, cost codes, delivery information, and agreed terms.
Check supplier acknowledgments for accuracy.
Provide current purchasing information for project cost tracking, including committed amounts, deposits, and expected delivery or payment timing.
Identify savings opportunities without compromising project needs.