Purchasing Agent

VarcoMac•Prince Frederick, MD

2d•Onsite

About The Position

VarcoMac is seeking a detail-oriented and highly organized Purchasing Agent to support procurement of materials, equipment, and tools for commercial electrical service and construction projects. The role helps ensure competitive pricing, product availability, accurate documentation, and timely delivery. The Purchasing Agent reports to the Purchasing Manager and works closely with project teams, vendors, Accounts Payable, and site personnel. The position is onsite in Prince Frederick, with the possibility of hybrid work, and offers an opportunity to grow with VarcoMac as it expands in the Washington, D.C., and Baltimore markets.

Requirements

High school diploma or equivalent required.
Five or more years of procurement or purchasing experience.
At least two years of estimating experience in electrical construction.
Experience using enterprise accounting or purchasing systems.
Working knowledge of procurement best practices, purchasing procedures, and vendor management.
Proficiency with Microsoft Office, particularly Excel, Outlook/Exchange, and Word.
Ability to evaluate quotes, compare terms, and make sound purchasing recommendations.
Excellent organization and attention to detail, with the ability to manage competing priorities and maintain productivity in a fast-paced environment.
Strong written and verbal communication skills.
Ability to collaborate effectively with project teams, vendors, Accounts Payable, and field personnel.

Nice To Haves

Additional education or training in procurement, supply chain, construction, or a related field is preferred.
Knowledge of commercial, industrial, and governmental electrical markets is helpful; VarcoMac is willing to train the right candidate.

Responsibilities

Receive and process material, equipment, and tool requests submitted by email for service and construction projects.
Source material requisitions through the company’s vendor network to identify the best combination of price and availability.
Evaluate vendor quotes based on price, availability, terms, and overall value.
Negotiate purchase order pricing and terms within established guidelines.
Create and process purchase orders through the company’s accounting system and with vendors.
Review order acknowledgements and coordinate deliveries with site personnel.
Expedite critical orders through vendor relationships and other available resources.
Maintain accurate procurement and purchasing records.
Build and maintain productive vendor relationships to support project and operational needs.
Assist Accounts Payable with invoice discrepancies, purchase order questions, and related issues.
Provide support with shipping and receiving activities as needed.
Perform other duties as assigned to support purchasing operations and team objectives.