Purchasing Agent

Marriott•Washington, DC

5d•$25 - $33

About The Position

The Purchasing Agent calculates food inventory, orders, and costs; maintains organized records; posts invoices using computer programs; and conducts inventory audits to identify stock levels and needs. The role prepares inventory and supply requisitions, monitors PAR levels, notifies a manager or supervisor when stock is low, and verifies, tracks, and documents received inventory. It reconciles shipping invoices with receiving reports, processes deliveries, rejects damaged or incorrect items, and troubleshoots vendor delivery issues, including overseeing returns. The position also follows food safety and handling procedures in all food-related areas. The role requires adherence to company policies, safety procedures, and quality standards; reporting accidents, injuries, and unsafe conditions; and completing required safety training and certifications. The agent maintains a clean, professional appearance, protects confidential information and company assets, communicates professionally, handles telephone and written communications appropriately, and supports positive working relationships and team goals. Other reasonable duties may be requested by supervisors. The work includes using computers and/or point-of-sale systems and visually reading and inspecting information, tools, equipment, or machines. Physical duties include standing, sitting, or walking for extended periods; handling objects weighing up to 50 pounds without assistance; moving through confined or elevated spaces and over uneven or slippery surfaces; and reaching, bending, twisting, pulling, and stooping.

Requirements

At least 1 year of related work experience.
High school diploma or G.E.D. equivalent.
Ability to move, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance.
Ability to stand, sit, or walk for extended periods or an entire work shift.
Ability to move through narrow, confined, or elevated spaces and over sloping, uneven, or slippery surfaces.
Ability to reach overhead and below the knees, including bending, twisting, pulling, and stooping.
Ability to read and visually verify information in a variety of formats, including small print, and visually inspect tools, equipment, or machines.
No supervisory experience required.
No license or certification required.

Responsibilities

Calculate figures for food inventories, orders, and costs.
Maintain organized records and properly file and store reports and invoices.
Post invoices using computer programs.
Conduct inventory audits to determine inventory levels and needs.
Complete requisition forms for inventory and supplies.
Monitor PAR levels for food items and notify a manager or supervisor of low stock.
Verify and track received inventory and complete inventory reports and logs.
Reconcile shipping invoices and receiving reports to ensure count accuracy.
Receive, unload, and process deliveries; refuse damaged, unacceptable, or incorrect items.
Troubleshoot vendor delivery issues and oversee the return process.
Follow food safety and handling policies and procedures across food-related areas.
Report accidents, injuries, and unsafe work conditions, and complete safety training and certifications.
Follow company policies and procedures; maintain a clean, professional uniform and appearance; protect confidential information and company assets.
Communicate clearly and professionally, prepare and review written documents accurately, and answer telephones using appropriate etiquette.
Develop positive working relationships, support team goals, and listen and respond appropriately to coworkers' concerns.
Comply with quality assurance expectations and standards.
Use computers and/or point-of-sale systems to enter and locate work-related information.
Perform other reasonable job duties as requested by supervisors.