Purchasing Agent

Navistar Direct Marketing•Frederick, MD

About The Position

Moore is a data-driven constituent experience management (CXM) company that provides integrated supporter experiences across platforms, channels, and devices. It serves purpose-driven clients across education, association, political, and commercial sectors. The Purchasing Agent acquires goods, materials, and services needed by the company, negotiating pricing, quality standards, and delivery terms with approved vendors to support effective, timely procurement. The role manages inventory and orders, maintains supplier relationships, coordinates outsourced services with internal teams, and ensures purchasing activities comply with company policies and departmental requirements. The role purchases stock and special-order paper and envelopes, finishing services, and full jobs or components that cannot be completed in-house. It works with customer service, job planning, production, vendors, and estimating to specify outsourced work and provide pricing. The Purchasing Agent also verifies purchases against material lists, maintains purchasing documents and vendor records, monitors inventory and demand, evaluates suppliers, and negotiates agreements. The position requires a high school diploma or equivalent and at least two years of purchasing, estimating, or customer service experience in the direct mail industry. Work involves prolonged periods at a desk and computer, access to all facility areas to assess purchasing needs, lifting up to 20 pounds as needed, and potentially minimal travel. Moore offers health, dental, and vision insurance, paid time off, and a 401(k). Applicants must be authorized to work in the United States and successfully pass a comprehensive criminal background investigation.

Requirements

High school diploma or equivalent.
At least two years of purchasing, estimating, or customer service experience in the direct mail industry.
Excellent verbal and written communication skills and proven negotiation capabilities.
Strong analytical and problem-solving skills, including the ability to assess market trends.
Technical proficiency in Microsoft Office Suite and procurement-related software.
Strong interpersonal and customer service skills.
Exceptional organizational skills and attention to detail.
Thorough understanding of purchasing procedures and company procurement policies.
Knowledge of paper, envelopes, direct mail production, and associated materials.
Must be authorized to work in the United States.
Must successfully pass a comprehensive criminal background investigation.

Responsibilities

Purchase stock and special-order paper from approved vendors.
Purchase stock and special-order envelopes from approved vendors.
Purchase finishing services for jobs that cannot be produced in-house.
Broker full jobs or specific components that cannot be completed internally.
Coordinate with customer service, job planning, production, and vendors to provide accurate requirements and specifications for outsourced jobs.
Work with vendors to establish pricing and schedules and resolve problems effectively.
Verify purchases against primary material lists and recommend alternatives when items are costly or unsuitable.
Ensure purchasing documents are complete, accurate, and properly maintained.
Maintain pricing histories and comprehensive vendor records.
Work with estimating to provide pricing on outsourced components of price requests.
Purchase other products as needed.
Analyze inventory levels and monitor demand for materials.
Evaluate suppliers based on price, quality, availability, and reliability.
Negotiate contracts, terms, and pricing agreements.
Maintain accurate, up-to-date supplier documentation.
Perform other related duties as assigned.