Purchasing Agent

StationServ • Memphis, TN

17d

About The Position

The Purchasing Agent sources and purchases parts, equipment, materials, and supplies to support StationServ's service, construction, compliance, and distribution operations. The role manages purchase orders, works with vendors on pricing, availability, and delivery, receives and transfers inventory in the system, and resolves discrepancies and claims to ensure branches, technicians, and customers have needed items.

The position works across office and warehouse environments, including extended periods at a computer and warehouse activities that may involve extended periods of lifting, standing, and carrying. The role also supports branch office and building supply orders and maintenance scheduling as assigned.

Requirements

• High school diploma or equivalent.
• Two or more years of purchasing, parts, inventory, or related experience.
• Ability to accurately sort, count, and verify items received.
• Proficiency with Microsoft Office Suite, including Excel, and inventory/purchasing software to maintain records, enter data, and create reports.
• Strong organizational skills and attention to detail.
• Excellent time management skills and the ability to multitask in a fast-paced environment.
• Good communication and vendor relationship skills.

Nice To Haves

• Associate's degree in business, supply chain, accounting, or a related field.
• Accounting experience.
• Knowledge of petroleum equipment parts, such as Gilbarco, Wayne, Veeder-Root, Franklin Fueling, and Red Jacket.
• Experience with Sage 100.

Responsibilities

• Source and purchase parts, equipment, materials, and supplies based on job, work order, customer, and stock requirements.
• Obtain and compare vendor quotes for pricing, availability, and lead times, and recommend vendors to the Purchasing Manager.
• Issue, track, and expedite purchase orders to ensure on-time delivery, and communicate delays and backorders to requesters.
• Research aging open purchase orders and resolve them appropriately.
• Allocate items on order to jobs, work orders, and customer sales tickets, and create internal sales tickets for items used by the installation department.
• Receive incoming inventory into the system with supporting documentation and key transfers of inventory between internal locations.
• Post warranty and core accounting adjustments in coordination with Accounting and the warehouse team.
• Manage parts-related activity on the dispatch board, coordinating with dispatch and field teams.
• Identify and report major discrepancies, over-shipments, and substitutions to the Purchasing Manager.
• Complete damaged-goods claims with vendors and in-transit damage claims with freight carriers.
• Order office and building supplies for branches and schedule building maintenance as assigned.
• Maintain accurate purchasing records and complete daily filing of receivers, transfers, purchase orders, and job tickets.
• Respond to calls and emails promptly and assist other departments with parts and purchasing questions.
• Foster a team-oriented, collaborative work environment.
• Model and promote StationServ's culture and core values.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and paid holidays.
• Company-paid life insurance.
• Opportunities for career growth and advancement.
• Competitive, performance-driven compensation program.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED