Purchasing Agent

BARTLE & GIBSON•Edmonton, AB

43d•Onsite

About The Position

We are looking for an experienced and strategic Purchasing Agent to join our Supply Chain Management team. The ideal candidate will excel in managing the procurement process and ensuring seamless integration with our supply chain operations. This role is critical in optimizing inventory levels, enhancing vendor relationships, and supporting our company's overall efficiency and cost-effectiveness. We operate in a fast-paced environment that requires attention to detail, excellent communication, and organizational skills. If you are in search of a great career with opportunities for growth and development, come join our team!

Requirements

Strong verbal and written communication skills
Professional interpersonal and relationship-building abilities
High attention to detail and accuracy
Excellent time management and task prioritization
Strong organizational and record-keeping skills
Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
Familiarity with ERP or inventory management systems
Basic analytical and problem-solving skills
Initiative and accountability in daily tasks
Minimum of a business diploma or equivalent
Experience within a Microsoft environment, (Excel, Word, outlook, etc.) is required
Detail oriented required

Nice To Haves

SCMP education is an asset but is not required
ERP Experience is an asset

Responsibilities

Support relationships with suppliers and vendors through routine communication
Follow set guidelines to obtain pricing and delivery timelines.
Track supplier performance based on standard criteria provided by management.
Prepare and issue purchase orders based on internal requests and established procedures.
Work closely with Sales and Warehouse teams to ensure orders align with current operational needs.
Escalate supply disruptions or quality concerns to the appropriate team members.
Gather data from internal teams (e.g. Sales, Customer Service) to assist with forecasting.
Enter historical sales data into forecasting tools or spreadsheets as directed.
Provide reporting support to help the team adjust inventory planning.
Monitor stock levels and generate standard inventory reports.
Support basic inventory reconciliation and flag issues to the Purchasing Manager or Warehouse Lead.
Help prevent stockouts and overstocking by reporting trends or irregularities.
Conduct online research to identify potential suppliers or check pricing trends.
Provide summaries to management for review and decision-making.
Maintain updated supplier contact information and records.
Follow purchasing procedures to ensure orders remain within set budget limits.
Assist in compiling cost data for analysis or reporting purposes.
Alert management to any noticeable variances or pricing changes.
Ensure purchase documents and communications are filed and organized.
Help maintain accurate records of contracts, pricing, and supplier correspondence.
Follow established policies and procedures for compliance with company and industry standards.
Request freight quotes from approved carriers.
Compare basic quote details and summarize options for internal review.
Track deliveries and support communication with shipping providers as needed.
Suggest minor improvements to daily processes based on observations.
Participate in team discussions about ways to improve efficiency.