Purchasing Agent

R T Moore•Fort Myers, FL

2d•Onsite

About The Position

The Purchasing Agent helps achieve department objectives by maintaining inventory levels and accurate vendor information in compliance with department requirements. The role supports the multifamily plumbing department and, when applicable, assists residential and single-family departments. It includes project cost analysis, purchasing and order coordination, inventory and administrative processing, vendor management, and support for special projects. The position is based in an indoor office setting that is well lighted and heated and/or air-conditioned. The environment is moderately noisy, with light traffic, office equipment, and a guest entrance. The work is sedentary and involves non-strenuous daily administrative activities. No travel is required. The schedule is Monday through Friday, with no nights or weekends.

Requirements

Clear and effective written and verbal communication skills.
Ability to prioritize.
Accuracy, attention to detail, and organization.
Mastery of the Microsoft Suite, internet, and email.
Experience with Great Plains software or ability to learn it.
Basic mathematical ability, including addition, subtraction, multiplication, and division.
Critical-thinking skills and ability to solve problems independently.
High school diploma or GED.
Two years of experience in purchasing or equivalent work.

Nice To Haves

Associate or bachelor's degree.

Responsibilities

Analyze project scopes before each build to develop cost projections that support budgeting, planning, and staffing.
Track individual material costs for each project and compare final costs with projections.
Work with project managers on material pricing and costs for change orders.
Manage multifamily department purchase orders across project phases and coordinate equipment rentals when needed.
Process will-call and tool orders and track expenses for the multifamily plumbing department, assisting residential and single-family departments when applicable.
Assist field engineers with material gaps and obtain specification sheets and submittal forms from vendors and suppliers in a timely manner.
Manage multifamily department inventory and resolve inventory, billing, and receiving issues.
Process returns and credits, track defective materials, communicate missing parts to the area project manager, and approve plumbing multifamily department returns and credits.
Process service department labor recovery funds when defective material is discovered.
Process model home product reimbursements and track free purchase order receipts for model home and service reimbursement.
Provide backup support to the single-family purchasing department.
Source and vet new vendors, ensuring potential partnerships align with project cost, schedule, and quality.
Track and support recovery of stolen items from the residential plumbing department.