Purchasing Agent (Office Automation)

U.S. Army Joint Munitions Command • Crane, IN

18d

About The Position

This is a Direct Hire Authority solicitation for a Purchasing Agent (Office Automation) in the competitive service. The position is in the NK-02 pay band, equivalent to GS-05/07, and is part of the Army Contracting and Procurement Career Program. The Purchasing Agent makes open-market purchases and places delivery orders against existing contracts for supplies, equipment, and services within Simplified Acquisition Procedure purchase limitations. The role also procures goods and services below the micro-purchase threshold using a Government Purchase Card.

The position prepares documents supporting procurement actions and uses historical data, regulations, and standard operating procedures to prepare purchase, bilateral purchase, and delivery orders. It procures a range of supplies and services, including technical and professional services and unusual commercial products. The agent communicates with suppliers about pricing, discounts, delivery, availability, deadlines, discrepancies, errors, and specification changes; maintains purchase-order suspense files; reviews invoices; completes closeout documentation; and reconciles monthly bank statements.

The position is a term appointment not to exceed 13 months, with possible extensions beyond six years up to a maximum of eight years. It will not be made permanent. Business travel is required 10% of the time, and overtime may be required. The position is non-exempt and requires a one-year probationary period. Selectees must meet Contracting Practitioner certification requirements within 60 months of entering on duty and must submit the required financial disclosure report upon entry and annually thereafter.

Requirements

• Be a U.S. citizen and provide proof of U.S. citizenship.
• Meet the position’s minimum qualification requirements through specialized experience, education, or a qualifying combination of education and experience.
• For the experience pathway, have at least one year of specialized experience equivalent to NK-01, including using a procurement system for broad and in-depth purchases; assembling and maintaining procurement files; and performing procurement activities under applicable regulations, procedures, and business practices.
• Alternatively, have four years of education above the high school level at an accredited business, secretarial, or technical school, junior college, college, or university; transcripts are required.
• Alternatively, use a qualifying combination of education and experience totaling at least 100% of the requirements; transcripts are required when using education.
• Meet basic eligibility, minimum qualification, and other regulatory requirements within 30 days of the announcement closing date.
• Meet Contracting Practitioner certification requirements within 60 months of entrance on duty.
• Pass the required suitability or fitness determination and personnel security investigation.
• Submit a Public Financial Disclosure Report (OGE 278) or Confidential Financial Disclosure Report (OGE 450) upon entry and annually thereafter.
• File an annual financial statement.
• Type at least 40 words per minute with three or fewer errors.
• Complete a one-year probationary period.
• Provide Selective Service registration certification if a male applicant born after December 31, 1959.
• Use direct deposit for pay.
• Be available for business travel 10% of the time; overtime may be required.
• Applicants using foreign education must provide an evaluation establishing its equivalence to accredited U.S. education, or evidence of full credit for the courses at a U.S.-accredited college or university.

Responsibilities

• Make open-market purchases and place delivery orders against existing contracts for supplies, equipment, and services within Simplified Acquisition Procedure purchase limitations.
• Procure goods and services below the micro-purchase threshold using the Government Purchase Card.
• Prepare documents necessary to justify procurement actions.
• Procure supplies and services, including technical and professional services, unusual commercial products, and other items supporting the Activity.
• Use historical data, regulations, and standard operating procedures to prepare purchase, bilateral purchase, and delivery orders.
• Contact suppliers about supply or service provisions, price discounts, delivery provisions, item availability, short deadlines, discrepancies, pricing errors, and specification changes.
• Maintain suspense files on purchase orders.
• Review invoices for proper billing charges.
• Complete purchase-order closeout documents after payment and ensure required documents are included in purchase-order files.
• Reconcile monthly bank statements to verify charges and payments.

Benefits

• Federal employees and their families have access to a range of benefits; specific eligibility depends on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED