Purchasing Agent (full-time)

Family Health West•Fruita, CO

11d

About The Position

Family Health West is hiring a full-time Purchasing Agent to support purchasing and supply operations across its healthcare facilities. The role prepares and submits purchase orders, evaluates suppliers, negotiates pricing, monitors orders and inventory, and ensures purchases comply with contracts and organizational policies. The Purchasing Agent works closely with Materials, Plant Ops, Finance, Logistics, the Surgery Team, and Supply Technicians. The position also supports surgical purchasing, product recalls, deliveries, and clinic restocking while maintaining HIPAA and patient privacy requirements. The role requires a high school diploma or equivalent and a current driver’s license with a clean driving record. At least one year of purchasing, procurement, or supply chain experience is preferred, with healthcare or hospital purchasing experience strongly preferred. Candidates must be at least 25 years old due to insurance requirements. Proficiency in Microsoft Office and strong organizational, communication, and negotiation skills are required; familiarity with ERP or materials management systems is preferred. Employment requires drug screening, physical assessment, tuberculosis screening, background check, driving record screening, and required immunizations, including a flu vaccine. The wage starts at $22.50 and increases based on experience. Family Health West describes a full benefits package, with certain benefits available to full-time employees working at least 30 hours per week. The position is open until filled.

Requirements

High school diploma or equivalent required.
Current driver’s license with a clean driving record required.
Must be at least 25 years old, as required by the insurance carrier.
Proficiency in Microsoft Office, including Excel, Outlook, and Word.
Strong organizational, communication, and negotiation skills.
Drug screening, physical assessment, tuberculosis screening, background check, and driving record screening are required.
Immunizations are required for employment, including a flu vaccine.

Nice To Haves

One year of purchasing, procurement, or supply chain experience preferred.
Healthcare or hospital purchasing experience strongly preferred.
Familiarity with ERP or materials management systems preferred.

Responsibilities

Prepare and submit purchase orders to distributors and suppliers by phone, email, EDI, and other methods.
Analyze purchase requisitions, select appropriate vendors, and track orders to ensure timely receipt of products.
Collaborate with other departments to purchase materials efficiently and on time.
Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, and payment terms.
Negotiate vendor pricing and ensure purchases comply with active GPO contracts, local agreements, and organizational policies.
Conduct regular market research on products and services from potential suppliers to support competitive pricing and service.
Resolve discrepancies among invoices, delivery receipts, and products received by contacting vendors and communicating shipment issues.
Audit purchase orders and invoices for accuracy.
Facilitate collaboration between Materials, Plant Ops, Finance, and Logistics.
Analyze data and market trends to forecast purchasing needs and optimize inventory.
Communicate accurate, up-to-date information to teammates, supervisors, and other departments.
Create bill-only purchase orders for surgical cases while maintaining HIPAA and patient privacy requirements.
Assist the Surgery Team with new products, service lines, instrumentation, and urgent materials purchases.
Assist Supply Technicians with daily deliveries, transporting goods, and restocking clinics as necessary.
Manage product recalls, including identification, reporting, documentation, and coordination with clinical and regulatory teams.
Maintain reliable and punctual attendance and perform other duties as assigned.
Follow organizational expectations, including participating in staff education, communicating appropriately, representing the organization, following safety policies, and taking service recovery steps as needed.

Benefits

Employee Assistance Program.
403(b) with a 4% employer match and zero-day vesting schedule.
Medical plan options, including PPO and high-deductible health plans; telemedicine is included in both options.
Dental insurance.
Vision insurance.
Life insurance and accidental death and dismemberment insurance.
Short- and long-term disability insurance options.
Critical illness and accident plans.
Health reimbursement and flexible savings cafeteria options.
Pet insurance.
Identity protection.
Travel protection.