Purchasing Agent - SimplyDwell Homes

Neal Careers•Sarasota, FL

6d•Hybrid

About The Position

The Purchasing Agent plays a critical role in supporting daily operations and driving purchasing departmental results. This position is responsible for budgeting, cost and variance control, system maintenance, rebate collections, hiring and facilitation of trade partners, construction documentation, and supporting job start and closing activities. This role focuses on departmental initiatives while supporting organizational goals.

Requirements

A minimum of 3 years of purchasing experience in the home building industry, single and multifamily construction.
Solid understanding of purchasing best practices.
Strong negotiation skills with the ability to drive favorable agreements.
Excellent analytical and problem-solving abilities.
Exceptional attention to detail and accuracy.
Excellent communication and interpersonal skills with the ability to work collaboratively in a team environment.
Proficient in using purchasing software.
MS Office Suite with solid knowledge of MS Excel.
Valid driver's license and willingness to travel frequently to local community sites and events.

Nice To Haves

Bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred.
Newstar and BuildPro experience is preferred.

Responsibilities

Analyze and audit budgets to ensure plans and communities are consistent.
Maintain, add, and edit accurate base budgets, and run, distribute, and monitor monthly Job Close and Cost of Product Reports.
Prepare and issue weekly and monthly Variance Purchase Orders and specialty reports for Lumber, Siding, and Trim, ensuring accuracy and completeness.
Facilitate prices and quantities in purchasing software as required.
Administer accurate quantity take-offs and estimates.
Stay up to date on procurement regulations and best practices, implementing improvements when necessary.
Identify and negotiate rebate programs with manufacturers and vendors.
Ensure accurate tracking and timely collection of existing rebate programs for quarterly closings.
Source, evaluate, and establish relationships with industry manufacturers and trade partners.
Negotiate pricing and programs with new and existing manufacturers and trade partners.
Ensure accurate and complete onboarding of new trade partners.
Monitor inventory, identify any shortages or excesses, and propose appropriate actions.
Conduct market research to stay informed about industry trends, products, and pricing.
Evaluate supplier performance and address any issues or concerns related to quality, delivery, or pricing.
Facilitate trade partner performance feedback and general needs with operations team.
Collaborate with Purchasing Managers in creating and maintaining Scopes of Work, Bid Sheets, and Community Specifications.
Track and facilitate Product Approval Lists, resolving any issues or delays.
Define and document departmental and organizational processes and SOPs.
Ensure timely and accurate processing of all job starts and related activities.
Ensure timely and accurate processing of all closings and related activities.
Support the organization’s mission and vision by exhibiting excellence and competence, collaboration and innovation, respect, commitment to our community, accountability, and ownership.