Purchasing Agent
About The Position
The Purchasing Agent calculates food inventory, order, and cost figures; maintains organized records; posts invoices using computer programs; conducts inventory audits; completes requisitions; monitors stock and PAR levels; and verifies and tracks deliveries. The role reconciles shipping invoices with receiving reports, receives and processes deliveries, rejects damaged or incorrect items, troubleshoots vendor delivery issues, and oversees returns. The agent follows food safety and handling procedures and completes inventory reports and logs. The position also requires reporting safety incidents and unsafe conditions, completing safety training, following company policies, maintaining a professional appearance and confidentiality, and protecting company assets. The agent communicates professionally, maintains positive working relationships, supports team goals, and meets quality standards. Other reasonable duties may be assigned by supervisors.
Requirements
- High school diploma or G.E.D. equivalent.
- At least 1 year of related work experience.
- No supervisory experience required.
- No license or certification required.
Responsibilities
- Calculate figures for food inventories, orders, and costs.
- Maintain organized records and properly file and store reports and invoices.
- Post invoices using computer programs.
- Conduct inventory audits to determine inventory levels and needs.
- Complete requisition forms for inventory and supplies.
- Notify the manager or supervisor of low stock levels.
- Verify and track received inventory and complete inventory reports and logs.
- Reconcile shipping invoices and receiving reports to ensure count accuracy.
- Receive, unload, and process deliveries.
- Refuse damaged, unacceptable, or incorrect items.
- Troubleshoot vendor delivery issues and oversee the return process.
- Follow food safety and handling policies and procedures in food-related areas.
- Monitor PAR levels for all food items.
- Report accidents, injuries, and unsafe work conditions to the manager.
- Complete safety training and certifications.
- Follow company policies and procedures, maintain a clean and professional appearance, protect confidential information, and safeguard company assets.
- Communicate clearly and professionally, prepare and review written documents accurately, and answer telephones with appropriate etiquette.
- Develop positive working relationships, support team goals, and listen and respond to employee concerns.
- Comply with quality assurance expectations and standards.
- Perform other reasonable job duties as requested by supervisors.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
