Purchasing Agent (Office Automation)

United States Space Force•Patrick AFB, FL

31d•Onsite

About The Position

This position is Non-appropriated Fund (NAF) and will be assigned to the Resource Management Flight. The primary function of this position is to acquire a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures. Scheduled hours will be 35-40 per week.

Requirements

Must complete a background investigation with favorable results.
Progressively responsible experience which provided the applicant general knowledge of procedures, regulations, and practices common to the Services Purchasing program.
Specialized knowledge of procedures and techniques relating to the purchase of a wide variety of commercial as well as some technical items.
Knowledge of merchandise purchased to make determinations for substitution.
Knowledge of vendor sources and of common business practices relating to mechanics of purchasing.
Knowledge of solicitation and purchasing methods to make purchases under established contracts and standardized specifications or statements of work.
Must be able to obtain maintain a NAF Contracting Officer Warrant for up to $10k within twelve months and progressively be increased up to $25k.
Knowledge of price evaluation techniques to assess price reasonableness using well-established references.
Must possess basic computer skills, basic word processing procedures and function keys to support office operations and produce a variety of documents such as form letters, entering data into a predefined spreadsheet or database.
Must be familiar with personal computer applications such as Windows, MS Word, Excel, Access, and the Internet.
Skill in typing: a qualified typist is required.
Ability to communicate effectively, both orally and in writing.
Must possess skill in dealing with customers and the public.
U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.
Male applicants born after December 31, 1959 must be registered for Selective Service.
Direct deposit is required.
Satisfactorily complete an employment verification (E-Verify) check.
A probationary period may be required.
Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).

Nice To Haves

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

Reviews purchase requests from activities in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost.
Coordinates with requesting office to obtain or provide additional information and identifies when separate requests may be consolidated.
Determines procurement source: local, Air Force Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO).
Develops source list of responsible suppliers from established lists, history files, catalogs, newspapers, etc.
Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives.
Prepares request for quotation to obtain quotes for small purchases and contracts.
Verifies and abstracts information from vendors for orders or contracts.
Reviews offers for compliance.
Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc.
Prepares documentation for award.
Issues purchase/delivery orders, Blanket Purchase Agreements (BPAs) (priced and unpriced), Individual Service Contracts, Concessionaire Contracts, and other contracts and agreements within limits of contracting officer's warrant.
Responsible for post award administration.
Administers contracts, orders, agreements, and modifications, including follow-up.
Gathers, monitors, and maintains data, related to purchasing, prepares reports and responds to inquiries.
Uses automated systems to input purchase requests, issue orders, request for quotations (RFQ), and other purchasing associated information.
Performs other related duties as assigned.